Payroll & Finance Administrator

As part of the Finance Team and managed by the Head of Finance, the Payroll and Finance Administrator is responsible for ensuring that all elements of payroll are correctly processed and maintained within the payroll and finance system.

Client Details

My client is a leading charity within the Not for Profit sector who pride themselves on being on the forefront of their chosen demographic.

Description

The key responsibilities for this include, but are not limited to, the below:

• To administer all areas of the organisation's payroll, including calculating salaries, inputting all data, completing all reporting and committing final payroll run for payment on a monthly basis.
• Responding to any adhoc payroll queries, both directly from employees and other areas of the wider organisation and resolving any issues highlighted.
• Processing PAYE deductions, sending payroll information to HMRC and making payment of monies due.
• Responsible for producing and distributing P45, P60 and P11d's.
• To administer the Society's pension scheme, including sending appropriate communications internally and providing data and making monthly payment to pension provider.
• Maintenance of employee, supplier and customer details within the finance system and adding of new employees, suppliers and customers.
• Administration and recording of the petty cash process.
• Cashbook processing and ledger maintenance.
• Processing of staff and volunteer expenses in a timely manner. Ensuring signed off in line with policy and accurately input in the Finance System.
• Recording and reconciling business credit cards on a monthly basis.
• Preparation and completion of month end and year end reports.
• Maintain close relationship with wider organisation, working together to ensure payroll, income and expenditure are correctly recorded in the system.
• To provide assistance with the administration of the Sales and Purchase Ledger, ensuring that all income and expenditure has been processed and keyed accurately, in a timely manner and in line with procedures.
• Complete allocated Bank and Balance Sheet Reconciliations within the deadlines set ensuring any unreconciled items or issues are resolved in a timely manner.
• To work co-operatively within the team undertaking necessary tasks to ensure deadlines are met as requested by the Head of Finance.
• Provide support and advice to the wider colleague base on general finance queries.
• Plan, organise and manage own workload to ensure your contribution to the Society financial reporting process is achieved in a timely and accurate manner.
• Undertake any other duties arising and pertaining to the post, as directed by the Head of Finance.

Profile

The successful candidate will embody criteria noted below:

• A minimum of 2 years experience in calculating and processing all aspects of payroll.
• Experience in preparing bank and balance sheet reconciliations.
• Organisation skills to ensure monthly/quarterly/annual deadlines and deliverables are met with a high level of accuracy.
• Ability to relate to both financial and non-financial staff and stakeholders.
• Good analytical skills with power of analysis and problem solving.
• Creativity to develop uses of finance tools to improve efficiencies.
• Ability to react and be flexible to changing priorities.
• Enthusiasm for the task, a high degree of flexibility, and the ability to use one's own initiative.
• Excellent interpersonal and communication skills.
• HNC / HND in Accountancy or equivalent
• Qualified or working towards CIPP qualification or equivalent
• Experience of processing income.
• Experience of purchase ledger processing, including recording and payments.
• Ability to assist with continuous improvement projects

Job Offer

My client is offering a competitive salary, a chance to be involved in continuous improvement and help take the business to the next level.