Pay&Bill Clerk

12-month FTC Pay&Bill Clerk:

As the Payroll & Billings officer, you will be reporting directly to the Group Finance Manager. The following duties are as follows:

Group Contractor Payroll and Client invoicing

• Processing of UK & International timesheets and contractor invoices.
• Checking timesheets are approved in accordance, paying attention to contractual obligations.
• Checking client portals for contractors timesheets
• Processing contractors invoices in a accurate and timely manner
• Raising client invoices and send to clients in a timely manner & in accordance with client specific billing/invoicing requirements.
• Processing of all contractor payments via various different payment methods in a timely manner
• Running remittance advices from payment system and sending to candidates.
• Creating and generating contractor payments
• Maintaining and updating candidates bank details in both the accounting software and banking system

Contractor Reporting

• Producing contractor payment report for the contractor payrun
• Producing contractor status report, ensuring there is an accurate detail of the timesheet and payment status of each contractor per month
• Assisting management accountants with generation and preparation of company Gross Profit report (Margin report), assisting with queries
• Reconciliation of contractors processed payments against bank transactions
• Updating system with payments made to maintain an accurate record
• Produce missing timesheet report and distributing to sales consultants.

Managing Accounts inbox

• Review the shared accounts inbox, processing timesheets, expenses claims, contractors invoices
• Organising emails in appropriate folders and distributing emails to correct teams, responding to emails and queries, maintaining constant communication with sales consultants and candidates.
• Responding and liaising with credit control team and/or legal team to assist in resolving client invoicing queries.

Other

• Send out contractor emails, stating next months pay run dates and guide
• Filing, late payrun, ad-hoc duties
• Assisting team with other ad-hoc responsibilities.

About you:

• Experience working within finance in recruitment sector
• Experience working within a hands-on, fast paced environment
• Multi-currency experience
• Excellent attention to detail.