Operations Assistant

Are you looking to build your career within a fun and fast paced office environment?

We are a friendly and social construction company, who are looking for a proactive Operations Assistant. If you have experience within customer service, people managing and office administration and are keen to start a role that is continuously developing, this could be the perfect role for you.

About the job role;

JOB TITLE: Operations Assistant

JOB TYPE: Permanent, full time

HOURS: 08:00am - 17:00pm

LOCATION: Erith

CULTURE: Busy, supportive, friendly team culture, collaborative, welcoming, friendly, social, fun!

BENEFITS: Holiday allowance 20 days plus bank holidays, fun and social team, development and training. Free Parking.

Duties:

Provide a full administrative support to Operations Manager displaying high levels of communication, ensuring that all correspondence is relayed to them daily, working with the Operations Manager and Contracts Manager. Supporting them in their daily running of the business. Customer relationships and relayng clear and the correct information back to our customers and teams. Allocating out the daily jobs to our teams. Insuring they have all the correct information to carry out he tasks. Helping them with locating the jobs, speaking to customers so they can carry out their duties. Assisting the team with general office administration and front of house cover answering the phones and taking messages and passing onto the correct departments. Assessing and distributing drawing requests amongst the project teams and overseeing emails. Assisting project teams with the distribution of documents on various project.Arranging meetings, preparing agenda's and distributing accordingly. Assisting in the preparation of operation and maintenance manuals on behalf of team and updating our database. Co-ordinate the flow of information between the business and external contractors/ sub-contractors. Maintain electronic filing of data via internal systems. Assisting with ad hoc projects around the office Experience, knowledge and skills required. Must be well organised and be able to handle daily pressure in a calm manor. Managing our teams can cause stress. If people are off sick, jobs overun or issues are caused, this could mean customers are not happy and we need to be able to communicate and deal with the pressure of last minute changes. Need a fast thinker who can stay calm and deal with the issue to resolve this for us and the customers with the best outcome for all.

Experience, knowledge and skills required;

• Experienced working within administration within Construction
• Excellent Microsoft Office skills
• Excellent communication skills, written and spoken
• Ability to prioritise tasks in a busy work environment
• Proven ability to take initiative
• Able to work independently
• Deal with daily stress in a calm manor

About you!

• Strong desire to learn new skills
• Naturally creative
• Flexible
• Upbeat and positive
• Proactive
• Attention to detail skills
• Ability to manage busy workload