Office Services Administrator

I am currently seeking an experienced Administrator to join the Office Services team of a well-known law firm based in central Leeds. This is a busy and varied role where you will provide administrative support across both their Leeds and Bradford offices, therefore the ability to commute to both offices is a must. The successful applicant will have experience of working in a busy office environment, you will have a full and clean driving license along with a professional manner.

Duties will include:

Opening and scanning of post for relevant departments

Collection/distribution of post and internal items

Photocopying/scanning/binding of documents and plans as directed

Ensuring photocopiers are clean and filled and reporting equipment faults to IT

Assisting with office/desk moves and setting up desks for new employees

Sorting and stamping DX mail/franking mail

Completing daily checklists to ensure service levels are kept to the highest standard

Ensuring the offices are kept tidy and stocked

Dealing with courier requests

Hand deliveries

Daily van run between offices when required

Dealing with contractors

Undertaking minor maintenance work within the office in the form of basic DIY tasks

Ordering of stationery and assisting with unloading and storage of deliveries within General Office and distribution throughout the office

Collecting and delivering boxes and files to and from the external storage units

Variety of monthly tasks including some Health & Safety monitoring

Assisting with the setup of events and large meetings

Assisting with file destruction

Assisting with scanning of documents

Updating case management system

Assist the Office Services Manager and Archives Administrator with any tasks as required

Assisting the Intervention team with file searching and retrieval from archive boxes