Office Manager

My client is a leading well established Law firm, looking to recruit a Office Manager on a 12 month FTC, based in the Gatwick office, the Gatwick office consist of two building across the road from each other, with approximately 160 partners and staff supported by the Office Manager and two Office Services Assistants. The typical hours covered by the team are 08:30-17:30, this is a full time office based role.

JOB PURPOSE:

• To provide an effective, efficient and professional service to the Gatwick office covering (but not limited to) reception and office services support, facilities management and limited IT support.
• To manage the Gatwick Reception & Office Services Team in delivering the above to partners, staff and clients.
• To support the IT function in delivering services to the office.
• To represent the firm at tenant meetings as structured by our landlords. To raise appropriate operational issues and to protect the firm’s interest.
• To be the specific Health & Safety coordinator for the office.
• To implement, as requested by the Head of Office Operations, agreed Health & Safety and Equality Act Policy requirements.
• Undertake projects as set out by the Head of Office Operations & Office Operations Manager.
• To play a part in managing the firm’s Business Continuity & Information Security procedures and policies.

KNOWLEDGE, SKILLS & EXPERIENCE REQUIRED:

• Experience in an office services, reception, and facilities role preferably in a professional firm.
• Committed to delivering high levels of customer service and client care in a professional environment.
• Good working knowledge of Microsoft Word, Excel, PowerPoint, Outlook, and Internet Explorer.
• Previous managerial experience in an office environment.
• IOSH qualification desirable.
• Effective communication skills and ability to communicate with people on all levels.
• An organised approach to problem solving, considering the needs of the business and good decision-making skills.
• Strong leadership and team working skills.
• Committed to delivering high levels of customer service and client care in a professional environment.
• A flexible and adaptable approach to work to ensure business requirements are met including a hands on approach as required.
• Ability to be patient, understanding and helpful in a busy and pressured environment.

Benefits:

• 25 days holiday (of which 3.5 are taken during the Christmas period), plus Birthday holiday, plus Bank Holidays.
• Life Assurance
• Private Healthcare
• Employee Assistance Programme
• Sodexo Discounts
• Pension Scheme
• Interest free season ticket loans
• Cycle to work scheme
• Discounts on Legal work

Please apply today - my client is keep to get the right person on board asap, offering excellent benefits within a friendly and supportive team.