Office Manager

Office Manager

Do you have strong administration experience, and are you looking for a new part-time role between Bedford and Milton Keynes We are working with a growing Event Production and Audio-Visual Hire company, who provide high quality technical solutions to the live events industry.

The role comes with a salary of up to £16.50 per hour, working a minimum of four days a week (ideally five) for approximately 25 - 32.5 hours per week.

As Office Manager, you will help run the day to day of the business, often dealing with client calls and ensuring the business supports its clients across the UK.

Purpose: To keep the office/business running smoothly by carrying out a range of financial, administrative, and managerial tasks.

In your first few weeks in the Office Manager role, you can expect to:

• Speak with clients on the phone.
• Complete accounts functions using Xero with support of an external bookkeeper and accountant.
• Ensure timesheets are completed by the team and freelancers.
• Order stationery and company suppliers as needed.
• Organise a venue for the next social.
• Negotiate general business bills - coffee, electric etc.

Responsibilities:

• Managing, optimising and control of company databases and file storage systems.
• Co-ordinating, organising, arranging quotes, and booking in regular service/maintenance contracts across the business.
• Dealing with correspondence, complaints, and queries.
• Preparing letters, presentations, and reports.
• Supervising and monitoring the work of administrative staff.
• Processing invoices and managing office budgets.
• Organising weekly pay runs.
• Timesheet, PAYE, and payroll management.
• Organising induction programmes for new employees.
• Ensuring that health and safety policies are up to date, working with the operations manager to achieve this.
• Job administration management, including cost reporting, job system management, and follow up procedures.
• Supporting the production teams with crew bookings and availability management.
• Assisting the organisation's HR and finance functions by keeping personnel records up to date, arranging interviews, and updating financial documents.
• Planning and organising team and company fun activities, BBQs, team lunches, fun activities, socials, and team birthdays/anniversaries.

To apply for this role, you'll need to be incredibly organised. You'll also require:

• Excellent attention to detail.
• Good knowledge of Microsoft Office, particularly Word, Excel, and PowerPoint.
• Good knowledge of Xero.
• Strong verbal and written communication.

As well as receiving a salary of up to £16.50 per hour, you'll be part of a small, growing, and engaging team. Free coffee/soft drinks, access to a Discount Portal and an annual bonus scheme.

Interested in this part-time Office Manager opportunity Apply now to be immediately considered.