Office Manager

Office Manager with experience of premises management, good administrative, organisational and communication skills and strong attention to detail is required for a well-established organisation based in Central London.

SALARY: £30,000 - £33,000 per annum + Benefits (part time hours will be pro rata)

LOCATION: Clerkenwell, London (EC1R) - 100% Office Based (In March 2025 the office will be moving to Wembley Park)

JOB TYPE: Full-Time or Part-Time, Permanent

WORKING HOURS: 9.30am to 5.30pm, Monday to Friday(part time hours will also be considered)

JOB OVERVIEW

We have a fantastic new job opportunity for an Office Managerwith experience of premises management, good administrative, organisational and communication skills and strong attention to detail.

As the Office Manager you will be responsible for premises and equipment management for both the Administrative Office and the Garage/Warehouse, managing an annual budget of around £75,000. You will play a key role in the move of the administrative office to Wembley Park, planned for March 2025.

Working as the Office Manager you will act as a Health and Safety Competent person, ensuring that the organisation meets required health and safety standards (IOSH training will be provided if required).

The Office Manager will also undertake aspects of staff induction, including issuing IT equipment and Health and Safety induction checks.

APPLY TODAY

If this job looks like your ideal position, then please send in your CV and Covering Letter outlining how your skills and experience meet the criteria of this role and what else you would bring to this position that makes you stand out.

DUTIES

• Maintain schedule of building, equipment and office maintenance and health and safety visits including a clear record of last visit and date of next planned visit

• Maintain utilities and maintenance services contracts database including fees, relationship manager / contact details, procurement and renewal dates

• Book in and oversee maintenance, repair and re-decoration visits

• Coordinate Health and Safety Committee meetings, setting agendas and (with the Committee) communicate to the wider body of staff

• Complete Health and Safety risk assessments

• Undertake fire risk assessments for premises at least annually

• Maintain First Aid kits

• Organise annual PAT testing of electrical equipment at the office and warehouse

• Support RPO staff offsite with Health and Safety queries and services

• Work with external health and safety consultants (when applicable) to keep policies and practices up to date and documentation in date

• Daily, weekly, monthly and annual safety checks

• Manage cleaning contracts, leaving instructions for the cleaners as necessary and reviewing cleaning notices book daily for messages requiring action

• Arrange sanitary, waste collection and cleaning suppliers for the office and warehouse

• Manage phone contracts (broadband and mobile)

• Oversee and monitor the IT support contract with the service provider, providing the first point of contact with the IT service provider for resolving IT issues

• Manage utilities contracts

• Maintain stationery supplies

• Review courier accounts and usage

• Keep post franking machine topped up and oversee maintenance

• Arrange tea, coffee, milk supplies for office and warehouse

• Participate in the rota for daily office opening and closing processes, issuing reminders and guidance when necessary

• Participate in the Environmental working group

• With the finance department, enter environmental impact data for premises into the reporting portal

• Undertake Staff induction and issue of equipment

• Undertake the Office management aspects of the office relocation to Wembley Park

• Support the Managing Director’s PA / Administrator when required

• Book meeting venues for Board Meetings and the Staff Forum when required

CANDIDATE REQUIREMENTS

• Good working knowledge of the essentials of premises management

• An IOSH qualification is desirable

• Interest in music and performance would be beneficial

• Evidence of a high degree of self-motivation and the ability to work effectively and solve problems

• Good written and communication skills

• Strong attention to detail

• Good Microsoft Office skills

• Ability to maintain confidentiality

• Polite telephone manner and attentive behaviour, suited to working in a professional office

• Good team skills and flexibility to support other team members to get work done

HOW TO APPLY

To be considered for this job vacancy, please submit your CV and Cover Letter to our Recruitment Team who will review your details. CV’s of Job Applicants meeting this requirement will be submitted to our Client for consideration. By submitting your job application to us you are hereby giving us your express consent to submit your details to our Client for this purpose.

JOB REF: AWDO-P12091

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