Office Manager

Tate are delighted to be supporting a long-standing client with the recruitment for an Office Manager. This client prides themselves on fostering a collaborative and productive work environment. They are seeking a highly organised and proactive Office Manager to ensure the smooth functioning of the offices and support their team in delivering exceptional results.

As the Office Manager, you will play a pivotal role in overseeing the daily operations of two office locations. Your responsibilities will include managing office facilities, coordinating with service providers, ensuring compliance with health and safety standards, and providing administrative support to senior management.

Key Responsibilities:

• Ensure the smooth operation of both office locations, overseeing maintenance, repairs, and renovations, and making appropriate recommendations.
• Manage relationships with service providers, including cleaning, security, and maintenance contractors.
• Ensure compliance with health and safety standards and regulations.
• Manage reception services and ensure effective communication and visitor management.
• Coordinate office supplies and place orders as necessary.
• Implement and maintain office administrative systems and procedures.
• Maintain a database of contracts, agreements, and key supplier terms and conditions.
• Manage ISO 9001-2015 company procedures.
• Assist in the on-boarding process for new hires, including setting up workstations and access to necessary equipment and software.
• Organise staff meetings and events, both on and off-site as directed.
• Handle administrative requests and queries from senior managers, including train and hotel costs.
• Conduct regular risk assessments to ensure a safe working environment.
• Manage and train staff on health and safety procedures.
• Coordinate with external health and safety advisors for audits and policy updates.
• Assist in planning and managing office space allocations and re-configurations to meet company needs.
• Oversee the maintenance of office areas and equipment to ensure functionality, safety, and productivity.
• Liaise with IT support company for IT-related issues in the office.
• Negotiate and manage lease agreements for office spaces and equipment.
• Develop and maintain relationships with office equipment and facilities providers.

Experience required:

• Proven experience in office management or related roles.
• A strong understanding of health and safety regulations is desirable.
• Excellent organisational and multitasking abilities.
• Strong communication and interpersonal skills.
• Ability to work independently and collaboratively in a fast-paced environment.
• Proficiency in Microsoft Office

The Office Manager role is paying a salary of £30,000-£35,000 dependent on experience and annual bonus.

Monday-Thursday 8.30am-5pm and Friday 8.30am-4pm.

Benefits include: 24 days holiday, plus bank holiday, Pension, Free Parking and early finish 4pm on Friday.

Please be aware this advert will remain open until the vacancy has been filled. Interviews will take place throughout this period, therefore we encourage you to apply early to avoid disappointment.

Tate is acting as an Employment Business in relation to this vacancy.

Tate is committed to promoting equal opportunities. To ensure that every candidate has the best experience with us, we encourage you to let us know if there are any adjustments we can make during the application or interview process. Your comfort and accessibility are our priority, and we are here to support you every step of the way. Additionally, we value and respect your individuality, and we invite you to share your preferred pronouns in your application.