Office Manager - TV & Talent Management Company

Our client is an award-winning talent management, television production and live promotion group. They represent a prolific roster of artists including comedians, actors, presenters, writers and directors. They have also produced a number of BAFTA-winning TV shows and ground breaking live comedy productions.

They are looking for an Office Manager to join their team. This is a fully office based role in West London.

Office / Facilities

• Manage effective space utilisation and oversee all internal moves;
• Plan and co-ordinate production set-ups and shut downs;
• Office presentation: conduct daily and weekly office checks in order to maintain highest possible standard of office presentation. Address any improvements in a timely manner and provide design solutions;
• Oversee security and cleaning teams;
• Manage existing service contractors including catering, building maintenance, hospitality, etc. Administer tendering procedures as and when necessary. Develop and review all internal services and supplier management. Ensure that all suppliers and contractors comply with our Health and Safety arrangements and maintain their risk assessments and records;
• Coordinate regular '’spring clean’’ in order to maintain a tidy and organized office throughout;
• Ensure compliance with sustainable best business practices and in line with our sustainability policy and goals;
• Oversee any proposed external office moves with the Global Director of Operations and People Operations Partner.

General

• Day to day management: Operations Coordinator, Operations Assistant, Receptionist and work experience;
• Manage Operations staff rotas and make sure that cover is always in place;
• Maintain up-to-date supplier contacts and file records;
• Archiving: manage, review and improve current archiving systems;
• Ensure contact card system and contractor accreditation is up to date at all times;
• Oversee content of the intranet is up to date and accurate;
• Be the liaison point for the landlord;
• Be the liaison point for IT.

Health and Safety

• Manage Health and Safety throughout the Company: ensure and monitor compliance with Health and Safety Regulations; conduct risk assessments, maintain accurate records and report any raised issues;
• Manage Health and Safety training throughout the Company and maintain records.

Events

• Coordinate monthly staff drinks;
• Coordinate any other events such screenings and charity events;
• Coordinate annual summer staff BBQ.