Office Manager / PA

POST TITLE: Office Manager/PA

DEPARTMENT: Memoria Group

HOURS: Full-time (40 hours a week)

RESPONSIBLE TO: Deputy CEO

SALARY: £35,000 per annum

Job Purpose

To provide administrative support to the Deputy CEO with management of certain key functions for the business

Outline of Primary Duties

PA/EA Duties

· Provide diary management support to the Deputy CEO of Memoria Ltd

· Report writing / reviews

· Support construction process for new crematoria and COLC.

· Provide administrative support to all online memorial sales

· Book venues, meetings and events

· Provide administrative support to all Memoria board meetings including preparation and management of monthly board packs.

· Take meeting minutes as required

· Assist Deputy CEO with private engagements, personal shopping and medical appointments

· Complete general research tasks both in industry and non-industry related tasks.

· Organise travel support for all senior and relief managers.

· Supporting our planning team with all administrative tasks to do with planning applications, legal challenges etc.

· Support directors with the compiling of monthly expense claims.

Marketing Duties

· Assist with the management of website content

· Assist any change to marketing material - managing the sign off process

· Work closely with Senior team to ensure that content is appropriate

Office Management Duties

· Assist with the management of the Company fleet including:

o Insurance

o Servicing

o Fuel card allocation

o Tolls and charges

· Ensure that the office has supplies for catering, cleaning etc

· Manage any requirements for building maintenance

· Manage off-site archiving process

· Authorising invoices for cleaners, archiving

Key Competencies

· High level of Word, Excel and systems experience

· Good communication skills

· Initiative and the ability to prioritise / manage own workload

· Adaptability

· Integrity, sensitivity and commitment

· Attention to detail