Office Assistant

Office Assistant
Salary Range: £25,000 - £30,000
Location: KT6
Job Type: Full-time

My client is looking for an Office Assistant to join their team. They are a provider of bespoke business support solutions in accounting, IT, business consultancy, and innovation. This newly established role is an opportunity to contribute to the restructuring of their organisation and adopt a fresh outlook to meet exceptional standards.

Day-to-Day Responsibilities:

• Oversee and coordinate the work of staff based in-house and in other locations, including Digital Marketing, IT, HR, and Account Executives.
• Allocate tasks to team members and set completion dates based on client requirements.
• Monitor overdue schedules on the system, provide reasons for delays, and follow up with team members for progress updates.
• Provide regular updates to management on operational weaknesses and identify solutions.
• Handle telephone calls if necessary and respond to client queries or direct them to the relevant department.
• Prioritise tasks based on requirements and manage client portfolios, assisting with onboarding and ensuring compliance and due diligence.
• Support the management team with diary management, organising client meetings, preparing presentations, taking minutes, and attending meetings, including HMRC Meetings and business collaborations.
• Carry out additional requirements based on management’s special instructions and get involved in new schemes with a fresh perspective.

Required Skills & Qualifications:

• Proven experience in management and administration within a dynamic business environment.
• Excellent communication skills and the ability to coordinate with teams across different locations.
• Strong organisational skills with the ability to prioritise tasks effectively.
• Experience in client management and maintaining client portfolios.
• Proficiency in diary management and meeting coordination.
• Ability to adapt to new challenges and opportunities with a proactive approach.

Benefits:

• Opportunity to be part of a forward-thinking and innovative team.
• Exposure to diverse business support solutions and client management.
• Professional development in a role that contributes to organisational restructuring.