Office Administrator

We are Buchanan, a specialist recruitment firm that combines innovation and insight with a people-first approach. We help lawyers and attorneys open the door to successful careers. We guide legal sector professional services and support staff towards unique opportunities tailored to their skills and aspirations. And we support graduates on the journey to a future in recruitment.

And what about the other side of the story? We also work as your long-term strategic partner, securing the talent you need to build a world-class team and achieve your business ambitions.

Overview

We are a dynamic and fast-growing recruitment agency with offices in London (HQ) and Miami, seeking an experienced Office Administrator to join our team. This position will play a key role in supporting the Head of Operations in overseeing day-to-day office tasks, employee data administration, expense management, and facilities coordination.

Responsibilities

• Manage employee data administration including records maintenance and support HR processes.
• Assist with expense management, including tracking expenses, preparing reports, and managing budgets Provide administrative support by managing correspondence, handling calls, and maintaining filing systems.
• Oversee facilities management, including building maintenance, office supplies, and vendor management.
• Coordinate company meetings, events, and travel arrangements as needed.
• Support the Head of Operations with various tasks and projects.
• Manage communication systems and distribute company information.
• Troubleshoot office equipment issues and coordinate IT support.
• Ensure compliance with company policies and regulations.

Requirements

• Minimum of 1 year of professional experience as an office administrator.
• Strong organizational skills and attention to detail.
• Excellent communication and interpersonal abilities.
• Proficiency in office software and systems.
• Ability to travel to London easily 4 days per week.
• Proactive attitude with a focus on process improvement.
• Knowledge of basic HR practices and office management.

Benefits

• Competitive starting salary.
• Annual discretionary bonus based on performance.
• Room for professional growth and develop into Operations Manager
• High performance lunch club incentives
• Office games area (table tennis & darts)
• Xmas company party 
• Summer company party 
• Wednesday – ‘Work From Home’
• Large kitchen social area with weekly food & beverages shop (free office fruit)
• Thursday night mini socials 
• Collaborative and supportive work environment.

About Us

Buchanan Graduates

Buchanan Graduates, through rapid organic growth, is now a market leading recruitment firm and a top supplier to a number of clients including FTSE listed firms.

Our team of consultants come from a variety of backgrounds, but all subscribe to the company ethos of understanding, advising and delivering for our clients & candidates. Buchanan Graduates focus on placing graduates into recruitment and sales positions across the UK and USA. Our passion for achieving results for candidates and clients is unrivaled. www.wearebuchanan.com

Buchanan Graduates is on TikTok!  Follow us for expert career advice and valuable recruitment hints & tips to help you get the job you want! Link: http://40xbZIn