Logistics Administrator & Stock Control Co-Ordinator - Redhill, Surrey

Logistics Administrator & Stock Control Co-Ordinator

My Client is a long-established high end Health & Beauty retailer & Brand Manager, this role would be working in their Head Office based in Redhill, Surrey and across their two local warehouses.

This is a new position, created due to expansion and will need someone with knowledge of Warehouse & Stock Control but the emphasis is on this being an Administrative / Office based position.

Role overview:

To work across the Logistics Team and with colleagues right across the organisation liaising with suppliers and third-party service providers as and when necessary.

Responsibility for ensuring physical stock control processes take place and working practises remain appropriate and effective in order to maintain the accuracy and consistency of the EXACT system across all brands/ sites ensuring the system is, at all times, is a true record of what is held within the warehouses

Responsibilities:

• Provide administrative support across all logistics team processes (including the packing plan, consumables and inventory counts) as necessary
• Working with the responsible individuals within the warehouses to ensure stock counts are carried out on a regular, rolling basis for each brand in order to ensure that each and every SKU (held on site) is reconciled (between EXACT and the stock held physically in the warehouse) on a regular basis as agreed with senior management
• Creating and maintaining location codes on EXACT essential to implement accurate record keeping (on EXACT) which clearly identifies where each and every SKU is held within the warehouses
• Managing inbound stock (and consumables) processing and recording - between the warehouse (who will continue to manage the physical stock) - ensuring that EXACT is updated and recording inbound/ received stock (and consumables) accurately
• Finishing and completing POs on EXACT (and the Logistics team packing list) ensuring that EXACT is updated accurately to reflect what has been physically packed within the warehouses
• Reviewing all expected stock transactions on EXACT and, when necessary, in respect of partially completed POs, for example, facilitating satisfactory resolution
• Managing RTV processing and recording on EXACT - ensuring what is received (and unpacked where relevant) by the warehouse teams is reflected accurately on EXACT
• Working with colleagues across the warehouse, commercial and finance team, reviewing EXACT - as and when required - ensuring any and all negative stock issues are resolved promptly
• Ensuring, through effective key performance indicator (KPI) and key risk indicator (KRI) development as well as ongoing BAU development that stock control processes continue to be fit for purpose
• Process development - proactively looking at enhancing ways of working to improve outcomes and meet the increasing demands (for example, improving outcomes/ utilising technology effectively where appropriate) of all stakeholders
• Where possible, be looking to suggest improved ways of working (both within logistics as well as across the warehouse more generally) to meet the increasing expectations of colleagues, customers and service partners
• Escalate issues to the appropriate individual as and when needed in order to ensure that any appropriate actions can be taken in a timely fashion
• Flexibility - any other appropriate tasks/ duties as necessary/ agreed to support the wider business

Required competencies:

Essential:

• Excellent, demonstrable MS Office skills and IT literacy
• Technology confident - with an ability and willingness to propose and/ or adapt to emerging opportunities
• Relationship and stakeholder management skills in order to resolve issues effectively for all parties right across the organisation
• Demonstrable technical reconciliation (warehouse to system)/ stock control experience
• Strong, effective communication skills with all stakeholders at all levels both within and outside of the organisation
• Positive, can-do attitude - resilient in the face of any workplace challenges

Desirable:

Knowledge - or at least, awareness - of EXACT (or similar logistics and stock control management systems) would be preferable

Note: the above is not an exhaustive list of requirements and these may develop over time in line with the aims of the wider organisation

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This role will NOT be home based and whilst it will offer flexible working once you are fully trained and know what you are doing it will be 100% office based in Redhill, Surrey to start with; please do not apply if this does not work for you.

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If this is of interest to you and you meet the criteria, please send your full CV to dawn at bluecompass dot com including details of:

Your current and expected salary package

Your availability for interview

Your notice period / availability to start work.

Applicants are welcomed from all backgrounds - on the proviso that you are legally able to work and remain in the UK - , if you would need to relocate in order to work in Surrey please give details in your application.

Similarly if you require any special equipment or conditions for any disabilities please also provide details.

This vacancy is advertised by Dawn Calverley of Blue Compass Recruitment