Lettings Accounts Administrator

Lettings Accounts Administrator

We are looking for a Lettings Accounts Administrator to manage client accounts payable and receivable. You will oversee client accounting daily operations.

Lettings Accounts Administrator responsibilities include reviewing and reconciling accounts, processing payments to external partners and maintaining updated records of invoices and receipts. To be successful in this role, you should have a Finance or Accounting background and be familiar with bookkeeping, preferably in the Lettings and Property Management Industry.

You will work closely with accountants to manage financial functions, including accounts payable/receivable, bank reconciliations and monthly journal entries.

The ideal candidate will use strong analytical skills to create detailed financial reports for agents and private portfolio. To succeed in this role, you should also have a problem-solving attitude and be able to work with a team.

Duties will include.

• Completing daily bank reconciliation of all receipts across all R&R lettings bank accounts and cashbooks
• Daily uploading of rent and payments and invoices onto Vebra Alto system
• Resolving landlord queries via email and telephone
• Investigating and proactively resolving queries relating to non-payment of invoices via the completion of a weekly and monthly Debtors Report, liaising directly with landlords & clients to ensure prompt payment
• Assist with completing payment requests, including refunds and deposit releases ahead of each payment run
• Liaising with PM’s, issuing and re-issuing invoices as well as issuing credit notes
• General accounts administration including banking, filing and retrieval of paperwork
• Issuing Service charge demands for Block Management.
• Chasing Arrears/ Credit Control

Requirements

• Proven work experience as a Management Accounts Administrator or similar role
• Good knowledge of bookkeeping procedures and debt collection regulations
• Hands-on experience with accounting software Xero
• Advanced knowledge of Excel (using financial formulas and creating spreadsheets)
• Solid data entry skills with an ability to identify numerical errors
• Good organizational and time-management abilities
• Knowledge of Vebra Alto will be beneficial
• Ultimately, you should be able to ensure our financial management is accurate and effective.

Experience:

• Bookkeeping: 2 years (required)
• Lettings Accounts: 1 year (preferred)
• Client Account: 1 year (required)
• Accounting: 2 years (required)