Legal PA

Leading US law firm is hiring a Legal PA to join their stunning Frankfurt office. Offering a generous salary plus hybrid working, this is a fantastic opportunity to join a leading global law firm.

Salary to €65,000

Hybrid working (2 days remote)

9am to 5.30om

Superb benefits

The Legal PA will provide support to assigned fee earners and back up cover as and when required for other team members and sometimes for the receptionists.

Legal PA Key Duties:

• Manage and maintain lawyers’ schedules and calendars.
• Answer and screen calls, field inquiries, relay messages, respond promptly to client needs, and respond to email and voicemail as soon as possible.
• Coordinate domestic and foreign travel including preparing travel itineraries.
• Track, organise and process reimbursements, invoices via Chrome River.
• Schedule and organise onsite and offsite meetings, assist with arranging attendance and participation at conferences, speaking engagements, client proposals, pitches, and events. Work closely with other Firm personnel to coordinate room/event location reservations, food and beverage services, and event materials.
• Create, format, edit, proofread, and manage Word documents, Excel spreadsheets, and PowerPoint presentations. Draft routine correspondence, forms and emails, etc.
• Process (enter if required) and close time for lawyers adhering to weekly and monthly deadlines. Coordinate correction of time entry errors, when needed.
• Run conflict checks, assist lawyers with opening new client matters, and draft engagement letters and other required documents; provide guidance to attorneys so completed forms are submitted properly.
• Archive files using File Trail and sending offsite, where appropriate.
• Assist drafting, preparing, amending and finalising client billings. To be compliant with Firm AML policies and procedures.

Legal PA Key Skills:

• Previous Legal PA experience from a recognised law firm.
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint), including formatting documents.
• Excellent time management skills and manage competing demands on a daily basis.