Junior Patient Records Administrator

Junior Patient Records Administrator

Job Type: Full Time, Permanent

Location: Liverpool

Salary: £22,000 - £24,000 per annum

Our client is a leading full service intellectual property firm with an international client base.  They have offices located in Birmingham, Liverpool, London and Munich.  Since being established in 1884, they have grown from a regional firm into an international practice.  Despite their long history they are a modern firm with a fresh approach to their clients’ requirements and employee career progression.  They are rated as one of the leading intellectual property firms in the UK.

The Role

They are currently looking to recruit a Junior Patent Records Administrator to join their Liverpool office.

If appointed, you will provide a support service to the Patent Fee Earners in a role which shall involve all aspects of patent administration and will be reporting to Partners/Fee Earners/Records and the Records Team Manager.

Key Responsibilities

• Opening new cases and maintaining existing ones on computerised records - Inprotech and Accounts
• Dealing with official communications from IPOs and agents - extracting and docketing deadlines and other important records entries on Inprotech
• Intellectual Property Office duties, including processing UKIPO/EPO/EUIPO communications, payments, correspondence and enquiries
• Dealing with incoming paper post, scanning in and saving to the document management system (DMS)
• Corresponding directly with the clients, sending acknowledgements and reminders
• Filing forms at the respective Patent office
• Handling prompt lists and proactively dealing with the deadlines
• Preparing schedules and client portfolio reports
• Providing general support to partners/fee earners
• Handling client’s enquiries
• General duties commensurate with position

Skills and Qualifications

• You will be capable of working both independently and as part of a team and have proven organisational skills and excellent oral and written communication skills. 
• You will possess a commitment to quality and attention to detail. A high level of accuracy is essential.
• You must be proactive and cooperative with a flexible approach to covering various tasks as needs dictate.

Benefits

• A pleasant and friendly working environment
• Flexible working – core hours and hybrid working
• 35 hour week
• 26 days annual leave, increasing by one day with each complete year’s service, to a maximum of 31 days, in addition to bank holidays
• Life Assurance cover
• Employee Assistance Programme
• Mutual pension contribution of up to 5%
• Smart casual dress code
• ‘Giving Something Back’ - a paid day off once a year to volunteer at a charity of your choice
• Discounted gym membership
• Access to their ‘Benefits Hub’ which provides discount codes or money back on different websites
• Social events

To Apply

If you feel you are a suitable candidate and would like to work for this reputable company please do not hesitate to apply.

The company is an Equal Opportunities employer and is committed to promoting equality, diversity and inclusivity in the IP profession, which is why they have signed up to the IP Inclusive Charter.