Interim Payroll Specialist

We Do Group are delighted to be supporting a multi-site business in Oxford, recruiting an Interim Payroll Specialist into a high performing Finance team.

This is a sole payroll position which has come around due to the incumbent moving into a new role and will have two main areas of focus:

Run the payroll!

• Work with existing bureau to process the 10 monthly payrolls
• Collect & collate all data from the business to pass to the bureau for processing
• Check the work of the bureau before payroll run is made
• Process new starters / leavers

Support in the implementation of a new payroll system

• Transfer data from Frontier to Moorepay
• Ensure integrity of data is correct
• Cross-check parallel runs to ensure new calculations are correct
• Work with CFO & Moorepay to fix any errors

Hybrid: 50/50
Rate: £250-325 p/d inside IR35 (pending experience)

The Role - Day to Day

• Ensure the smooth running of all monthly payrolls for circa 600 employees across the UK
• Take full ownership for the execution of payroll, pension, HMRC payments and benefit schemes within the appropriate deadlines and in accordance with all relevant employment legislation
• Liaise with our existing outsourced payroll provider, Frontier, ensuring they have all the data they need to process the payrolls accurately and on time
• Process the monthly pension contributions uploads and ensure timely data is sent to our payroll provider and pension schemes, dealing with any queries or issues that may arise
• Liaise closely with our pension and benefits broker to manage re-enrolment and ensure other regulatory obligations are met and scheme communications are made accurately and in a timely manner
• Ensure that the appropriate checks and reconciliations take place to support effective payroll controls in line with team performance standards
• Data input as required for P11Ds, tax year end, P60s etc. and act as the main point of contact on benefits schemes
• Manage audit requests both internally and externally, ensuring swift delivery of documents/data required
• Point of contact for all payroll, pension and benefit related queries, escalating as necessary to the relevant stakeholders
• Manage transactional services of payroll (related to the employee lifecycle), working closely with the HR team
• Proactively streamline processes and systems to improve ways of working and make them more efficient and scalable as the business grows
• Be accountable for data integrity in systems, embedding robust quality assurance and control mechanisms into new processes to ensure compliance and exemplary data management
• Complete compliance audits in conjunction with key stakeholders, ensuring the relevant employee documents and systems are maintained and accurate
• Ensure compliance with regulations and legal requirements, including tax and pay law changes, as well as all related aspects of GDPR
• Produce regular activity reports/dashboards, as agreed with the ELT
• Liaise with outside bodies and stakeholders - HMRC, benefits providers, pension providers, auditors etc

Your Profile

• Experienced Payroll professional - ideally having worked in-house, either with or without a bureau
• Effective communicator - written & verbal
• Good working knowledge of MS Excel
• High attention to detail
• Proactive problem solver