HR Systems Specialist

Are you passionate about leveraging technology to optimise HR processes and enhance the employee experience? Our client is seeking a talented HR Systems Specialist to lead the administration, maintenance, and enhancement of their HR systems and tools.

Our client is offering competitive salary, fantastic benefits, and the chance to be part of a global organisation!!

As the HR Systems Specialist, you will manage and optimise our HR systems to ensure maximum efficiency. You will be the primary point of contact for all HR system inquiries, issues, and enhancements.
You will train HR team members and stakeholders on how to use these systems effectively, extract and analyse data for reporting and analytics, and ensure data security and integrity.

JOB TITLE: HR Systems Specialist

COMPANY: Shipping

CONTRACT: Permanent

START: ASAP

SALARY: £60,000 - £70,000

CULTURE: A growing and changing company, passionate and innovative with excellent team morale

DUTIES INCLUDE BUT ARE NOT EXCLUSIVE TO:

• Own and administer all HR systems, including HRIS, ATS, LMS, and other related platforms.
• Evaluate and optimise HR systems to meet changing needs.
• Improve efficiency and user experience through system enhancements, updates, and integrations.
• Train and support HR team members and end-users on system functionality and best practices.
• Provide training materials, workshops, and ongoing support to ensure proficient system usage.
• Conduct a thorough review of the current system, revising processes, setups, and practices to improve accuracy and optimisation.
• Enhance the company's HR system, focusing on service enhancements and increasing user knowledge within the HR team.
• Use HR systems to expand.
• Create regular and ad-hoc reports to support decision-making, monitor key HR metrics, and track user compliance.
• Ensure HR data accuracy, integrity, and confidentiality.
• Help establish system governance policies, procedures, and standards to ensure consistency, compliance, and efficiency in HR system usage across the organization.
• Maintain current and accessible operational procedures for HR systems.
• Coordinate with external vendors and service providers to resolve system issues, coordinate upgrades, and escalate technical support inquiries as needed.
• Stay current with industry trends, best practices, and emerging technologies in HR systems and technology.
• Recommend and implement process improvements to improve system functionality and user experience.
• Collaborate with the larger HR team to influence the design and delivery of systems while supporting strategic delivery.
• Plan, test, and contribute to the ongoing rollout of new modules, system updates, and developments.
• Regularly check, cleanse, and audit employee data in the HR database.
• Provide periodic and annual system reporting across all systems.
• Train staff in all offices to complete accurate entries on the internal HR system, including onboarding, full lifecycle changes, and a variety of benefit enrolments, while also providing functional support for the HR system modules.
• Supporting international offices with HR Information Systems projects and documenting processes.
• Conducting audits to identify data entry errors.
• Assisting with absence reporting, monthly reporting and reconciliations, year-end processes, and ad hoc reports.
• Fostering strong relationships with HR and business units.

Knowledge, Skills & Experience

• Bachelor's degree in Human Resources, Information Technology, Computer Science, or a related field
• Proven experience (5+ years) in HR systems, administration, configuration, and optimisation.
• Proven general HR experience.
• Proficiency in HRIS platforms including Natural HR/SuccessFactors etc
• Demonstrated ability to manage multiple priorities and successfully complete projects in a fast-paced environment.
• Desired certification in HR systems such as HRIS, ATS, and LMS.

Person Specification

• Strong analytical skills, the ability to interpret complex data, excellent communication skills, and the ability to train and support users at all levels of the organisation.
• Strong attention to detail and commitment to data accuracy and integrity
• Understanding of data privacy regulations and best practices in HR data management.

Office Angels acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. Office Angels UK is an Equal Opportunities Employer.

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