HR Administrator

About the role:

A fantastic opportunity has become available within our People Team we are on the hunt for a dynamic HR Administrator who is passionate about the day-to-day HR and Recruitment processes. This is an exciting opportunity on a full time, fixed term contract for ten (10) months maternity cover and offering an immediate start.

The successful candidate will be required to work from our head office located in HemelHempstead, you will be the face of the People Team, acting as first point of contact from a HR perspective for the day-to-day HR administrative tasks.

The ideal candidate will have previously worked closely with the Cezanne software, you will be required to maintain personnel records and heavy administrative tasks via this platform.

This is an incredibly exciting time to join our team as you will be part of the ATG journey as we continue to rapidly grow across the Group. This role would suit an individual who has had previous exposure working within a fast paced HR/People team environment and providing administrative support. As a business we strongly believe in internal progression and work hard supporting all staff throughout their careers giving them the tools, the freedom and the support to take on additional key responsibilities and functions to continue to contribute towards the growth and success of the company.

This is the ideal role for someone who enjoys being on the front line within a busy HR environment, someone who enjoys being the first point of contact for day-to-day HR matters. The successful candidate will be heavily involved in the day-to-day matters - no two days are ever the same! It’s a fantastic opportunity for someone who is looking to develop and grow their HR knowledge and learn from an incredibly busy team, whilst continuing to focus on internal recruitment without the pressure of hitting targets.

The People Team is at the core of what we do at ATG, so we’re looking for someone who is dynamic and eager to get stuck in; who puts people first whilst maintaining an excellent business approach; and generally, someone who loves the challenge of working in a fast-paced and ever-changing environment. You’ll need to be comfortable juggling multiple conflicting tasks.

The People Team Administrator will be responsible for the day-to-day administrative tasks within the team. Your role will include a variety of HR support and administrative duties as well as the full 360 recruitment process. The successful candidate will provide a comprehensive administrative function, with a strong recruitment bias, and will also support on HR generalist matters where possible and as knowledge/experience develops, such as disciplinary procedures, absence management and the like.

Amongst other tasks, the People Team Administrator will be responsible for:

• Assisting the line managers in the recruitment and selection process, including production of job specifications, advertising vacancies via job boards, social media and our internal website; compiling application packs, standard recruitment correspondence, arranging and facilitating interviews and proactive resolution of initial employment enquiries etc.

• Responsible for ensuring all compliance processes are completed during the onboarding process. This includes DBS checks, proof of right to work, references and so forth.

• Running monthly and ad hoc reports required by the team.

• Completing offer letters and contracts where needed.

• Adding/maintaining personnel records for new starters and leavers.

• Processing all administration activities in relation to all types of absence; and entering details from self-certificates or fit note forms onto the HR system; notifying payroll and employees of unpaid absence.

• Monitoring completion and confirmation of probationary periods.

• Supporting the administration of reward and benefits schemes.

• Maintaining accurate records by adding relevant info when needed (this includes scanning; filing and the like).

Key Skills:

• Exceptional standards in quality of work.

• Productive and efficient with the ability to work well under pressure.

• Able to establish and maintain constructive working relationships at every level in an organisation; team player.

• Exposure to the full 360 recruitment cycle.

• Able to demonstrate drive and ambition by working well on your own (i.e. self-motivated) and assisting in areas outside of your typical role when needed.

• Exposure to HR administrative activities.

• Demonstrable organisational skills and ability to multi-task.

• High level of attention to detail in order to prepare accurate documents.

• Comfortable dealing with highly confidential information - and maintaining confidentiality.

• Capable of acting as point of reference/contact for enquiries.

Why Academia?

Academia are a rapidly growing Technology company with a strong footprint in the educational space. We specialise in supplying software, IT hardware, training and managed service solutions to both public and private sectors.

Established in 2003, we employ over 200 dedicated professionals across multiple locations throughout the UK with a group annual turnover of over £120m. Our growing customer base means we have now worked with every single university in the UK. Furthermore, as Ranked #1 supplier on many national frameworks, we are growing our provision more so to strengthen our position as a leading educational supplier.

Within the Academia Technology Group, we also have Charterhouse Muller (our recycling and repurposing company) as well as a new acquisition of Vital York (an MSP in York).?We were acquired by Strive Capital in September of 2020, who have provided further support and financial strength to the company.

Benefits

• Gym membership contribution

• Health Cash Plan

• Increased annual leave with length of service

• Free annual leave on your birthday

• Length of service bonus

• Flexible working hours

• Hybrid working

• Free Will Writing service

• Borrow my doggie membership

• Life Insurance

• And much more