Fleet Compliance Manager / Supervisor

We are in partnership with our client who are currently seeking a Fleet / Compliance Manager:

Main duties and responsibilities:

• Support the Transport Manager with fleet management such as vehicle maintenance, EU driver’s hours legislation, tachograph data processing, EU Working Time Directive, Annual Leave/Sickness recording, Training and Development of the transport team.

• Ensure safety legislation is adhered to and safe working practices are adopted at all times.

• Be a named Transport Manager on the companies operators licence.

• Adhere and champion policies and procedures for H&S, Quality

  Assurance and Security

• Manage adherence to EU drivers’ hours legislation and DVSA

  Operators Licence requirements

• A high standard of legal compliance - underpinned by having the right policies,

  processes and procedures in place.

• Management of vehicle maintenance schedules and repairs, using forward wall

  planners, paper record keeping and digital R2C records.

• Ensuring the fleet is inspected in line within the undertakings of the company

  Operator Licence.

• Regular assessment of the vehicles to ensure roadworthiness - post incident &

  repair.

• Ensuring DVSA guidelines and requirements are adhered to with regard to

  roadworthiness.

• Maintain a stock of appropriate parts, tyres, sundries, panels, materials and tools

  required to supply the operation on a day-to-day basis

• Manage the cleaning of the fleet vehicles inside and out.

• Oversee vehicle packs to ensure information is accurate and current, maintain packs

  with relevant and new information.

• Manage the stock of equipment and tackle for vehicles, ensure vehicles have the correct and functioning equipment on board

• Most appropriate and cost-effective route for vehicle repairs.

• VOR management - that includes identifying trends and putting effective processes

  in place to reduce time off road and associated costs.

• Management of driver’s hours in line with the relevant regulations.

• Management of driver infringements, debriefs, toolbox talks and training.

• Tachograph downloading and processing across all sites.

• Driving Licence, CPC and DQC periodic checks and follow ups.

• Proactively engaging with repair and service agents to ensure receive a high standard

  of service and prompt turnaround of vehicles.

• Review of repair and maintenance tasks to make sure they are carried out in the

  most cost effective manner.

• Monitor overall fleet spending in line with accounts on a monthly basis, interrogate

  costs and look at potentials and savings and anomalies.

• Work alongside the operations director with pricing, ordering and specifying new

  vehicles, bodies and ancillary equipment.

• Infleeinting / Defleeting Vehicles

• Work alongside the operations director to run the fleet replacement plan and

  forward vehicle budgeting.

• Ensure defect reporting standards are followed, actioning of defects and booking for

  repair in a timely manner.

• Daily audit/check of due vehicle checks and active defects.

• Oversee yard parking and usage of operating centres from a fleet perspective.

• Daily vehicle gate house checks to spot check compliance of checks, vehicle

  condition, damages and tackle checks.

• Insurance - Notification of accidents/damage to insurers. Liaison with insurance

  company and broker. Issuing of new certificates etc. as needed. Investigation of

  accidents, trends and recurring issues and taking appropriate action

• Support with the annual insurance renewal

• Support the transport team with day-to-day activities

• Briefing of drivers to include detailed instructions on execution of tasks.

• Carrying out self-audits and health check audits on fleet compliance.

• On call out of hours for maintenance and operational issues

  General

• Undertake any other duties that may be required by the management of the organisation commensurate with the responsibilities of the role or the requirements of the business. Include cover for transport team and on call duties

• Adhere and champion policies and procedures for:

1. Health & Safety

2. Quality Assurance

3. Security

Skills / Knowledge

• Excellent IT knowledge, specifically in the use of Microsoft Office Suite, Transport operations systems, scheduling software.

• Strong knowledge of vehicle compliance and management.

• Full UK Driving Licence.

• Transport Managers CPC

• Ability to work under pressure and adapt to a constantly changing environment.

• Excellent time management.

• Excellent verbal and written communicator.

• Strong administrative skills with excellent attention to detail.

• The ability to be an excellent team player.

  What we are offering

• Competitive Salary.

• Company Pension contribution of 6%.

• Life Assurance.

• Electric car scheme.

• Museum Association Card.

• Company mobile phone.

• Annual leave increases every 3 years.

• Company pension scheme matched up to 6%.

• YuLife Wellbeing App (24/7 Digital GP, EAP & in-app rewards)

• Opportunity for growth through our training and development programme.

• Cycle to work & travel to work loan scheme (available after probationary period).

• 20 days holiday + 3 days allocated by the company (normally between Christmas &

  New Year's).