Finance Assistant

Accounts Payable

o To allocate, prioritise and process purchase invoices and payments effectively and efficiently in line with relevant procedures and processes.

o To ensure key supplier statements are regularly received and reconciled.

o To ensure all incoming finance mail is dealt with in timely manner and queries and questions managed appropriately.

o To assist with management of any credit / debit cards in use across the business by organising an issue of new debit cards as well as ongoing top-ups.

o To provide appropriate advice in relation to invoice approval process in line with procedures and Financial Regulations.

Accounts Receivable

o To allocate, prioritise and process rental income effectively and efficiently in line with relevant procedures and processes.

o To ensure that weekly rental charge process is run on time and in line with the relevant controls and procedures in place.

o To ensure weekly rental income arrears report is prepared and reconciled.

o To process bad debt write offs on the financial system as required.

o To ensure void insurance is analysed, reconciled, and released to cover the rental income loss.

o To ensure request for payments are issued to stakeholders on time, payments are accurately allocated, and outstanding payments are regularly monitored and followed up,

o To complete monthly bank reconciliations

o To assist with the review of request for refunds

General

o To assist with the maintenance and reconciliation of general ledger

o To assist with the preparation of monthly, quarterly, and annual financial reports as required, including provision of required detailed analysis.

o To provide internal customers with financial reports to help them manage their budget and deliver VFM, including debit card spend analysis, arrears analysis etc.

o To assist the finance team with the closing down of final accounts, any financial reports required and statutory returns.

o To support the reconciliation of VAT and related statements by ensuring accurate data input to the financial system.

o To help the team ensure security in systems and procedures to not put the Loreburn business and its colleagues at risk.

o To support the development of financial policies and procedures.

o To support the Senior Finance Officer with aspects of basic treasury management as requested.

o To work as directed in relation to stakeholder management - internal colleagues, external companies and contractors including External Audit, Suppliers, HMRC, the SHR and financial institutions.