Finance Assistant

A multi-award winning production company is looking for a Finance Assistant to join them on a permanent basis!

Known for their excellence in creating content for television, radio, and major events across the globe, they are looking for an individual who thrives in a fast-paced environment to join the Finance department.

The candidate will be required to work in the busy Operations Department and will provide support to the Financial Controller, Operations department, and wider creative team.

Responsibilities will include:
Purchase Ledger:

• Maintaining the invoice received log/email inbox
• Receive, register and scan invoices into system
• Liaise with the teams to ensure timely authorisation of POs and invoices
• Maintain the PO list, review on a quarterly basis and close down POs as required
• Filing unpaid invoices and expenses ready for payment
• Filing paid invoices and expenses following the payment runs
• Set-up the payment run timetable and manage tasks to that timetable
• First point of contact for suppliers on invoicing and payment issues
• Set up new suppliers and make amendments as required
• Bank reconciliation - matching bank feed to invoice and expense payments
• Checking receipts against expense forms received and challenging issues
• Reconciliation of credit card statements and reviewing coding as required
• Management of Direct Debits/Standing orders for Overheads & reconciliation
• Managing petty cash requests from the wider teams
• Work closely with FC during system implementation for automation of purchase ledger processes
• Support the audit of the Purchase Ledger as required

Sales Ledger:

• Sales invoicing within finance system/customer portals
• Maintaining credit control schedules and debtor chasing as required
• Liaising with sales team/operations on contracts in progress
• Responding to customer queries
• Support the audit of the Sales Ledger as required
• Management accounts
• Purchase Order/Commitment reporting
• Aged Debtors and Creditors reporting
• Preparing month end Debtor & Creditor reconciliations
• Month end analysis of overheads including preparation of accruals and prepayments
• Complete month end staff expenses reconciliation
• Maintain the Fixed Asset Register, logging additions, depreciation and disposals as required

Ad hoc:

• Completing tax and national statistics forms/trade surveys
• Support with ad hoc projects or reconciliations as required

The successful candidate must add value to the team and demonstrate the following:

• Excellent attention to detail
• Experience in a media organisation desirable
• Previous experience of using Xero an advantage
• Double entry bookkeeping knowledge essential
• Previous purchase ledger experience beneficial
• Highly organised and a self-starter
• Strong Excel skills
• Knowledge of Dropbox an advantage
• Strong communication and interpersonal skills
• Awareness of confidentiality
• High level of professionalism