Finance Assistant

Finance Assistant

• Great opportunity to work at an established provider of Supported Living services
• The successful candidate will be part qualified or fully qualified AAT or similar
• Successful candidate will be fully proficient with Xero

Finance Assistant

• Process monthly care fee invoices on Xero
• • Reconcile Automatic Care Fee Payments and cross checking the care fee’s being paid match up to the agreed costing.
• • Keep track of Housing Association Rent payments and CPI uplifts.
• • For Clients where we cover rent and service charge payments ensure when rents/H.B increases contact brokerage teams to get the care package increased.
• • Apply annually to L.A’s for uplifts.
• • Process Service Charge invoices quarterly (if applicable to the site)
• • Process Service User re-charge invoices weekly
• • Daily Xero Bank Reconciliations
• • Keep accurate records for all daily transactions
• • Process remittances - take off care fee schedules, Intercompany Spreadsheet, xero, outstanding and Monday.com
• • Process intercompany Invoices

Finance Assistant

• • Record accounts payable and process payments
• • Carry out monthly audits of all accounts payable and accounts receivable to ensure all transactions have been carried out and nothing has been missed or duplicated.
• • Review and implement financial polices where needed working with contracts Manager.
• • Work with Contracts Manager on Tendering contacts and renewing contracts by providing financial information that may be requested.
• • Keep outstanding and client care fee’s up to date
• • Set-up new clients care fee when given costing breakdown from the person that dealt with the referral
• • Chase outstanding payments weekly and work with Local Authorities
• • Keep weekly checks on Housing Benefits and dispute any reductions, cancellations and suspensions (if applicable to the site)

Finance Assistant

• • Assisting Service managers with Housing Benefit and UC applications (if applicable to the site) also DHP Payment and applications
• • Deal with council tax disputes (if applicable to the site)
• • Deal with any business rates disputes/increases
• • Carry out 6 monthly audits on utility accounts such as BT, Energy Providers. Check contract end dates etc and suggest changes or improvements to increase accuracy, efficiency and reductions in cost.
• • Liaise with company accountants to ensure any queries or paperwork is handed over to them for processing or help with Management accounts reviews and Final Year end Accounts.
• • Manage all repairs and costings for any damage or repairs required on sites. Liaise with Maintenance operatives and Service Managers.
• • Process intercompany invoices for Client care fees, Rents, Motor Vehicles and payrolls.
• • Order and pay for items requested by Managers if the items over a high amount and Soldo does not cover it.
• • Carry out general Admin duties and tasks where needed.
• • Input Head Office Petty Cash into Xero.
• • Carry out weekly audits on Soldo Web Console.
• • Reconcile Soldo on Xero
• • Reconcile Credit Card accounts on Xero
• • Manual Journals for payroll and other accounts on Xero
• • Build and maintain relationships with Borough Finance teams.
• • Attend Management Meetings
• • Provide Tenancy Agreements as and when new clients move into a property and when clients move to another property. (if applicable to the site)
• • Deal with telephone calls and tasks on managers requests.
• • Send out Section 21 or similar notices as and when requested by a Service Manager. (if applicable to the site).
• • Carry out tasks requested by the Directors.
• • Make HMRC monthly PAYE payments.
• • Audit Client Loan Charts ensuring that repayments are being made. This can also involve contacting the Appointee, providing them an invoice and the appointee making the payment.

Finance Assistant

• • Upload Bank Statements, Client care expenses spreadsheets, Period Summaries from Brightpay and any lease agreements to IRIS every month so that they are ready for accountants on year end.
• • Prepare quarterly Management Accounts and provide to HSBC with help from Finance Manager.
• • Audit Soldo monthly to see what expenses are made by Service Managers and check all receipts are uploaded.
• • Complete self Audits monthly to check nothing has been missed during the month

Finance Assistant

• Immediate interviews

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