Family Assistant/Secretary

• Provide comprehensive and efficient secretarial/administrative support to a solicitors in the Family Department.
• Perform accurate audio typing of correspondence and attendance notes.
• Draft and prepare court documentation, client files, and legal documents.
• Utilise the Legal Aid Portal and HMCTS Portal.
• Manage the solicitor’s diary and prioritise workload.
• Make and receive calls with clients and professional services.
• Maintain discretion and confidentiality regarding firm and client information.
• Manage both manual and electronic filing systems.
• Ensure client files and records are up to date.
• Monitor file progress and close files.
• Cost files and prepare billing sheets.

Requirements:

• Experience as a legal secretary or assistant, preferably in family law.
• Proficient in audio typing and drafting legal documents.
• Strong organisational skills and ability to work to deadlines.
• Professional communication skills (phone and face-to-face).
• Familiarity with Legal Aid and HMCTS Portals.
• Discretion and confidentiality in handling sensitive information.
• Efficient file management and record-keeping.

The role is working Monday to Friday 9am to 5pm (1 hour for lunch), includes on-site parking and 25 days holiday per annum plus bank holidays (plus Christmas shut down).