Facilities Supervisor

Position: Facilities Supervisor
Department: Practice Support
Location: St Albans/Radlett / £28k - £30k per year
Hours: Full-time, 36.25 hrs per week, Monday to Friday (between 8:30am - 6pm)

Overview

Our Client’s focus is on delivering exceptional service to both our clients and our team. The Facilities Supervisor plays a pivotal role in ensuring a welcoming, clean, and well-organized office environment, crucial for providing excellent service.

Key Responsibilities

Facilities:

• Supervise the Facilities team, fostering a collaborative and supportive environment.
• Ensure the team meets the day-to-day needs of the business.
• Review supplier costs to optimize expenses.
• Ensure all visitors receive a warm and professional welcome.
• Monitor the facilities inbox and handle inquiries promptly.
• Assist with office moves and workstation setups, updating office floor plans as needed.
• Manage external contractors for cleaning and maintenance.
• Maintain cleanliness and tidiness of the building and communal areas.
• Transport items between offices and other locations when necessary.
• Cover reception duties in the absence of the receptionist.

Property:

• Maintain the company property register and asset log.
• Ensure building safety, including regular fire alarm checks and evacuations.
• Support maintenance projects and update the site maintenance log.
• Conduct building inspections, identifying and reporting concerns.

Administration

• Sort incoming office post and manage deliveries.
• Frank outgoing post and maintain the franking machine.
• Log incoming cheques and deposit them at the bank.
• Manage digital file storage and document destruction.
• Assist in locating and managing files and deeds.
• Check invoices and provide general administrative support as needed.

Skills and Attributes

Essential:

• Experience in team leadership.
• Proficient in MS Office.
• Strong written and verbal communication skills.
• Excellent organizational and time management skills.
• Attention to detail and accuracy.
• Ability to lift and move objects.
• Collaborative team player.
• Discretion and confidentiality.
• Committed to providing excellent service.
• Full, clean driving licence.
• Commitment to continual learning and development.
• Supportive and collaborative approach.