Facilities Manager

Expanding and award winning US law firm is hiring a new Facilities Manager to manage, coordinate and oversee all aspects of the facilities and security in the London office and manage relationships and services with all offices services vendors and property management.

Hybrid working
Very generous salary
Huge scope for the role

Facilities Manager responsibilities:

• Manage team(s) responsible for facility maintenance, health and safety; manage team performance and set goals, ensure the team’s continuous professional development, provide opportunities for team members to demonstrate and build skills; ensure team has adequate resources to provide high-quality service; may manage team members in multiple offices;
• Oversee office moves, furniture relocations, clean-up efforts, painting, and general maintenance of office space; coordinate with building janitorial, security and engineering as necessary;
• Manage paper-shredding and recycling programs;
• Manage the issuance and tracking of building security badges and prepare weekly reports regarding office occupancy and usage and conduct audits;
• Coordinate daily activities and work priorities of Facilities team members to ensure that needs are met;
• Maintain Fire Safety Records and update Fire Warden Information for all assigned offices;
• Act as a liaison between the building management with regard to all HVAC and safety and security matters and other related property matters;
• Handle all internal moves and set-ups of office services for new hires and coordinate the transfer of personal items on employee departures. Coordinate with lateral teams to facilitate the transfer of personal items from their former firm/company;
• Monitor, report and recommend improvements to facilities maintenance;
• Recommend and coordinate minor in-house construction projects to enhance and/or reconfigure offices and common-area spaces;
• Arrange and coordinate daily, weekly, monthly and annual on-going office furniture and equipment maintenance programs, including but not limited to painting, refinishing, refurbishing, and cleaning of furniture/fixtures, offices, conference rooms, collaboration spaces and pantries;
• Troubleshoot problems relating to office maintenance and furniture;
• Implement, provide and ensure Emergency Preparedness compliance throughout assigned offices;
• Administer the databases for the following programs for compliance with deliverables throughout assigned offices: Preparis, ProLease, OfficeSpace Kastle and EMS;
• Recommend and review ergonomic standards of work stations in conjunction with the Administration Manager and local Talent Management team;

Facilities Manager requirements:

• Fundamental proficiency in the operation of office equipment, such as copiers, scanners;
• Budgetary preparation/compliance accountability;
• Knowledge of basic office procedures/protocol, preferably in a legal environment;
• Degree educated
• 5 years facilities/operations experience from either a legal or professional services environment
• Previous departmental management experience
• Strong relationship builder, both internally and externally