Facilities Coordinator

Our client has a permanent vacancy for a Facilities Coordinator to be responsible for providing support to ensure facilities services are provided in an effective and efficient manner, as well as being the initial point of contact for the Facilities function.

You must demonstrate a high level of security awareness and have knowledge of emergency evacuation procedures and Health & Safety. The role plays a crucial part in assisting, undertaking and maintaining projects for both day-to-day operations and new initiatives, ultimately enhancing the business's performance in delivering its company vision.

The role:

• Taking direct responsibility for the delivery of property and facilities management tasks
• Ensuring the delivery of Facilities Management services to a high standard and identifying opportunities that will continuously improve all aspects of FM operations
• Monitoring and maintaining the facilities email inbox, ensuring all issues are logged and an approved contractor is contacted to resolve.
• Assisting in the daily management of office contracts, which include cleaning, maintenance, catering, plant maintenance and pest control, ensuring SLA’s and KPI’s are achieved.
• Organising and maintaining records, including contracts, invoicing, health & safety and environmental records
• Act as point of contact for company departments and contractors, ensuring lines of communication are maintained and regularly monitored.
• Supporting the team with administration requirements, ensuring that any attending contractors have authority to work and have provided the correct health and safety documentation.
• Liaising with service providers and contractors to ensure regular activities are undertaken, e.g. recycling & courier services.
• Assisting with the local management of Environmental matters to ensure targets are met such as recycling targets and any issues are resolved.
• Ensuring that procedures are adhered to in relation to all purchase requisitions and invoices within the Facilities function.
• Monitor & document risks in the workplace, implementing controls where required

Requirements:

• Experience as a Facilities Coordinator or similar role
• Strong knowledge of facilities management operations
• Strong analytical skills, with the ability to create excel reports
• Excellent administration & organisational skills
• Fully proficient with Excel and MS packages
• Strong attention to detail
• Experience of working in property & facilities industry is desirable, but not essential

Due to the large number of responses we receive it is not always possible to respond to every application straight away. Should your skills and experience be a match for this role, or any other vacancy we may have, we will normally contact you within 72 hours of receiving your application. If you wish to apply for further roles please do so.