Facilities and Compliance Coordinator

Do you have facilities management administration experience? We would love to hear from you!

The role will provide support for the management of the Facilities by providing Front-Desk support to the Clients Services. Carry out control of subcontractor permits and compliance paperwork, along with identifying remedial work, asking for quotes, and raising POs against the received responses. Ensuring all compliance paperwork is received for work completed and saved in line with the clients file naming conventions.

To understand and work on the KPIs and SLA to support the Payment Mechanism for PPM and subcontracted works, the focus of the work will be the administration of facilities services and financial duties that would suit an experienced service desk, or facilities coordinator.

!!! ONLY PEOPLE WITH FACILITIES MANAGEMENT EXPERIENCE/WORKED WITHIN THE CONSTRUCTION INDUSTRY/WITH CONTRACTORS WILL BE CONSIDERED !!!

• Management of all subcontractor service Report Sheets including:
• Chasing reports when work has been completed.
• Identifying additional work or remedial work within the report
• Raising Cases within Dynamics
• Requesting quotes for the works to be completed through Dynamics.
• Liaising with client for works approvals.
• Updating registers and informing management
• Raising POs
• Scheduling works
• Receipt of works completed service sheets.
• Closing and completing works
• Management of Subcontractor RAMS and ensuring that scheduled dates are added in to the calendar.
• Raising of the Permits to Work for Subcontractors visiting site and random checking during the day to ensure H&S practices are being followed.
• Managing all new files and incoming information to the correct file naming convention
• Carrying out SharePoint renaming of existing files to current naming convention
• In conjunction with Line Manager, assist the Team understanding of file naming to improve quality of information.
• General Administration
• Being able to carry out PPM Scheduling in conjunction with Line Manager
• Understanding and able to work with CAFM systems in support of leave and absence.
• Prepare and distribute reports.
• Client Liaison.
• Observe, use, and follow quality management standards.
• Appropriately manage the communication of financial requirements and data to staff.
• Delivery of Excel & PowerPoint reports for management presentations.

Skills & Experience

!!! ONLY PEOPLE WITH FACILITIES MANAGEMENT EXPERIENCE/WORKED WITHIN THE CONSTRUCTION INDUSTRY/WITH CONTRACTORS WILL BE CONSIDERED !!!

• GCSE (or equivalent) passes in Maths and English or recognised equivalent;
• Previous experience of service desk and administration in the building services industry or facilities management
• Experience in a similar role with a background in facilities management administration
• Competent knowledge of CAFM and associated systems
• Computer literate with excellent I.T. skills especially Excel, Word and PowerPoint

Desirable

• NVQ Level 1-2 (Administration) or recognised equivalent
• 'A' Level passes or recognised equivalent
• Experience with computerised planned preventative maintenance (PPM) systems and procedures
• Experience with Microsoft Dynamics

• Administration
• Problem Solving
• People Management
• Interpersonal Skills
• Communication Skills
• Personal Drive
• Integrity
• Honesty
• Self Motivated

HOURS:

• Start Time: 8am till 5pm Monday - Friday
• Salary: £35,000 Per Year
• Immediate Start

Next Steps:

If this seems like the role for you and you have the experience APPLY NOW! Fantastic Opportunity. Please get in touch and apply today at Fawkes & Reece London and speak to:

Victoria Mehmet

Fawkes & Reece is one of the UK's leading specialist construction recruitment consultancies. We provide staffing solutions within the construction industry on both a temporary and permanent basis, offering a consultative approach to our clients. By combining consistently high standards of delivery with strong enthusiasm and attention to detail, we have established a strong foothold in the construction industry as a leading consultancy.