Facilities Administrator

Posted 18 April by Dynamite Recruitment Solutions Ltd
£12.00 - £13.00 per hour
Eastleigh , Hampshire
Temporary, full-time
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Posted by Dynamite Recruitment Solutions Ltd
  • administration
  • helpdesk
  • customer support
Facilities Administrator
Hours : Monday to Friday : 37 hours per week
Salary : £12.00 - £13.00 per hour
This is a temporary role to start asap and has no end date.
Location: Eastleigh
 
Dynamite recruitment is working in partnership with a well-established organisation who are uk based .Due to a busy period out client is looking to recruit a Facilities Administrator / Helpdesk to start asap
 
As a Facilities Administrator you will be :
 
  • The first point of contact on the Facilities Helpdesk
  • Responsible for raising purchase orders , PPE orders, stationery orders, catering supplies, cleaning supplies, etc.
  • Ensuring that minimum stock levels within the organisation are kept topped up and arrange the delivery of any top up stock.
  • Working with the relevant contractors including trade operatives to resolve internal and external customer queries relating to works orders.
  • Resolve day to day customer queries relating to contractor works via email and on the telephone.
  • To attend meetings as required to provide additional information relating to the administration of contracts and/or functions this would include liaising with regulatory bodies.
  • Assist in the creation of staff ID badges, ensure compliance with security and building access requirements.
  • Responsible for the issue of parking permits and assist in maintaining the Company’s car park policy.
  • Reconciliation of team Company credit card spend to ensure compliance with procurement card procedure and reporting any anomalies.
  • Process invoices awaiting payment to ensure these are progressed by those responsible for the programme of works to meet payment obligations.
  • Raise queries and issues relating to invoices and/or work claimed with the relevant parties.
  • Validate information from external out of hours contractors ensure emergency works have been attended to and follow-on jobs raised.
  • Provide minutes for monthly team meetings and those requested by the Workplace Services Manager.
  • Assist with reporting.
  • Take minutes at meeting where necessary.
 
The ideal Administrator will have / be
  • Previous experience in managing enquiries via email and on the telephone.
  • Good verbal and written communication skills
  • The ability to communicate with a wide range of individuals.
  • Will be available asap.
  • A good working knowledge of Microsoft Office packages including Outlook, Word and Excel.
  • Confidence in using data entry and storage software systems (IBS Open Housing) and DRS work scheduling systems or similar data software programmes.
  • Ability to multitask.
 
 To be considered please submit your CV Asap
 
INDB

Reference: 52498202

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