Executive Assistant

Role: Executive Assistant (EA) to Chief Operating Officer
Department: Executive Support
Location: Liverpool
Contract Type: 12 Month Fixed Term Contract
Reporting to: Chief Operating Officer
Salary £60k per annum
Full time hours - Mon - Fri, hybrid working

The Role
We have a fantastic opportunity to join a professional, well established and successful organisation based in prestigious offices in the heart of Liverpool City Centre. The successful candidate will provide a comprehensive organisational and administrative support service to the Chief Operating Officer. Proactively oversee the COOs workload, write/compile COO governance reports (including reports to GEC, RMC, GRC. ERC and Board) and manage the COO Operating Committee.
Outcomes of the roles
· Write/compile COO governance reports - including Board, GEC, GRC, ERC and RMC
· Maintain high standards of presentation and accuracy.
· Managing COO time to ensure deadlines are met by assessing and establishing priority tasks, allocating appropriate time for action and providing briefings/summary information in advance
· Diary management - managing conflicting demands, ensuring balance of time between work and home for COO, recognising the importance and relevance of meetings and the ability to prioritise.
· Management of the COO Operating Committee including creating the reporting pack, collating contributions from direct reports and other submitters, completing minutes and circulating actions
· Manage COO Comms/Engagement plan and arrange sessions accordingly.
· Handling of confidential information including functional design planning, salaries and colleague personal data.
· Providing proactive and efficient EA support to the COO
· Arranging travel schedules (domestic) including all material for trips
· Proactive and effective email management
· Dissemination of information as required to relevant parts of the business
· Develop strong professional relationships with key stakeholders within the COO and wider organisation.

Qualifications
· Experience working in a similar role in Financial Services, the Investment or Wealth Management industry is essential

Knowledge, Skills and Experience

· Proficient in Excel, Word, PowerPoint, MS Teams
· Excellent attention to detail and accuracy
· Excellent time management and organisation skills
· Able to build relationships, navigate politics and manage/influence stakeholders
· Able to use initiative, set own objectives and targets
· Must be discreet and comfortable dealing with confidential information
· Awareness of the Financial Services/Wealth Management industry including regulatory aspects

Robert Walters Operations Limited is an employment business and employment agency and welcomes applications from all candidates