Executive Assistant and Company Secretary

We are currently partnered with a Chartered Institute organisation who are looking for an Executive Assistant / Co Secretary to join their team to support the CEO, Chair and other members of the executive team.

We are looking to speak with people who have a high level of EA experience alongside ideally being Governance Certified, that can bring the following experience:

Personal Assistant:

• Diary management for the Chief Executive
• Being pro-active about task time management and ensuring all line management one-to-one meetings are maintained
• Proactive logistical planning for meetings (meeting rooms, travel, lunches…)
• Formatting of letters, reports, papers and presentations
• Supporting the CEO Office, the Chair and where possible, the wider leadership team
• Supporting the production of monthly business reporting and presentations

Governance:

• Guiding the chair and board on their responsibilities under the governance documents and company and charity rules and regulations and on how those responsibilities should be discharged
• Supporting the all Board and Committee Chairs in ensuring they function efficiently and effectively
• Ensuring good information flows within the board and its committees and between senior management and non-executive directors.
• Facilitating recruitment and induction for new board and committee members
• Developing and overseeing the systems and processes that ensure they are compliant with our legal and statutory requirements
• Monitoring changes in relevant legislation and the regulatory environment and taking action accordingly
• Overseeing the day-to-day administration of governance, e.g. organising board meetings and the AGM, preparing agendas and papers and taking minutes, ensuring all company filing is up to date with companies house and the charity commission.
• Ensuring all governing documents are up-to-date and reviewed.