Executive Assistant

*Shortlisting ASAP*

This is an exceptional opportunity to work as an Executive Assistant for a leading healthcare organisation who are highly regarded in their sector. This EA role will be supporting Directors and Partners based in London and and you will be required to work in the office 2 days a week.

Location: London City Centre 2 days in the office and 2 days WFH.

Hours: 4 days a week 09.00-17.15

Salary: £28'669

Please apply if you are;

• An experienced EA/PA
• Intermediate Microsoft Office skills
• Have extensive diary management experience

The role:

Strategic planning of the CEO's diary, developing a high-level understanding of key member and stakeholder priorities and ensuring efficient and appropriate use of the CEOs time.

· Managing the day-to-day electronic diary for the CEO, including arranging and changing appointments, prioritising these as appropriate - adapting quickly to changes to ensure smooth and effective use of the CEO's capacity.

· Exercise judgment and flexibility in managing potential conflicting diary issues in a tactful and sensitive manner, being conscious of business priorities.

· Ensuring key colleagues in the wider organisation are informed of upcoming stakeholder meetings as appropriate.

· Ensure the Chief Executive receives relevant papers and briefings in a timely manner, so that they have sufficient time to absorb the content and provide any feedback prior to their meetings.

· Co-ordinating and booking all travel (within the UK and some international) and accommodation arrangements as well as booking meeting rooms as necessary.

· Act as the initial point of contact for external stakeholders, handling all queries and passing on relevant information to appropriate team members sensitively and autonomously.

· Ensure that the CEO's Outlook contacts and the organisation's CRM are current and update as necessary.

· Undertake general administrative tasks including printing, photocopying, scanning, and maintaining hard and soft filing systems - ensuring information is secure and accessible to other team members in line with GDPR standards.

· Develop and implement changes to and/or new processes to support the effective running of the CEO's office and across the organisation.

· Support the CEO with a small number of ad hoc and personal tasks associated with this grade role - The duties/responsibilities listed above describe the post as it is at present and is not intended to be exhaustive.

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Huntress Search Ltd acts as a Recruitment Agency in relation to all Permanent roles and as a Recruitment Business in relation to all Temporary roles.

We practice a diverse and inclusive recruitment process that ensures equal opportunity for all we work with, irrespective of race, sexual orientation, mental or physical disability, age or gender. As an organisation, we encourage applications from all backgrounds and will ensure measures are met when required, to allow a fair process throughout.

PLEASE NOTE: We can only consider applications from candidates who have the right to work in the UK.