Executive Assistant

I am seeking an Executive Assistant to provide a comprehensive secretarial and administrative service to the CEO and Director of Client Services for a Maidstone based Charity.

This role is pivotal in managing the office efficiently and acting as the main point of contact for staff and visitors. The ideal candidate will have a proven track record of senior-level administrative support and a commitment to delivering excellent customer service.

Day to Day of the Executive Assistant:

• Manage all administrative duties for the CEO and Director of Client Services, ensuring efficient office operations.
• Support contract monitoring, including quarterly reporting, data analysis, and editing case studies.
• Handle communications, including screening calls, managing emails, and responding to enquiries on behalf of the CEO and Director of Client Services.
• Manage diaries and email accounts, filter emails, and schedule meetings and appointments.
• Conduct research and prepare reports on various subjects relevant to the CEO and Director of Client Services.
• Provide a high-quality service for visitors and deliver outstanding customer service.
• Draft and produce documents, briefing papers, reports, and presentations.
• Maintain and develop office systems, databases, and filing systems.
• Organise and attend meetings, events, and conferences, ensuring preparation and follow-up.
• Arrange travel and accommodation for the Senior Management Team as needed.
• Support tenders by producing detailed presentations and documents.
• Assist with administrative work across departments as required.

Required Skills & Qualifications for the Executive Assistant:

• Experience in senior-level PA/EA role
• Excellent customer service skills.
• Proficient in complex diary management.
• Skilled in meeting administration and minute-taking.
• Ability to use initiative and make effective decisions.
• High level of IT software skills (Microsoft Outlook, Excel, Word, Internet Explorer, PowerPoint).

Benefits for the Executive Assistant:

• Salary £25-£27k depending on experience
• Opportunity to work in a dynamic and supportive environment.
• Professional development and training opportunities.
• 24 hour wellbeing support
• 21 days holiday + bank (rising holiday scheme for years of service)

Please apply now for consideration!