Executive Assistant

Executive Assistant

Jackson Hogg is looking to recruit an Executive Assistant for a fantastic growing business based in Gateshead.

Job Overview - Executive Assistant

You will be responsible for helping to improve the efficiency of the Leadership team, handle day-to-day office operations and provide general admin support to the rest of the team. Working closely with the company’s CEO and Senior Leadership Team, you will be a proactive problem solver with exceptional communication skills and meticulous attention to detail. This dynamic position requires the ability to anticipate needs, think critically, and offer solutions to problems with a high level of professionalism and confidentiality.

Key Responsibilities of the Executive Assistant

• Project administration and reporting: Complete a broad variety of administrative tasks, including assisting with special projects; designing and producing complex documents, reports and presentations; collecting and preparing information for meetings with staff and outside parties; composing and preparing correspondence; maintaining contact lists; Drive improvement and implementation of administrative routines.
• Senior Leadership Team support: You will keep the CEO and Senior Leadership Team well informed of upcoming commitments and responsibilities, making travel arrangements and anticipating the CEO’s needs in advance of meetings, conferences, etc. Support the CEO and Senior Leadership Team with the use of administrative tools and other general tools such as G-Suite, HubSpot, Slack, Atlassian, Office Suite and other products.
• Board management: Planning meetings and taking detailed minutes. Arrange and handle all logistics for Board meetings and events: schedule meetings; draft agendas; develop, compile, and distribute presentation materials; and record meeting minutes.
• Finance: Make sure all expenses are properly recorded in Xero and liaise with the bookkeeping pg. 2 service to facilitate timely delivery of monthly management account reports, VAT claims, R&D tax claims etc.
• Legal and governance: Support the management and tracking of legal work across departments, coordinate corporate requirements relating to ESG (Environment, Social, Governance), Companies house, investor consents and business case activities.
• Event planning: Coordinate all Executive Team meetings and retreats and assist with staff meetings and events as needed. Network and communicate with members within and outside the organisation.

Requirements of the Executive Assistant

• Experience in a previous Executive Assistant position or working in an office environment, performing administrative duties and providing support to managers.
• Be thorough and pay attention to detail.
• Excellent verbal communication skills.
• Customer service skills.
• Organised and systematic approach to work.
• Time management capabilities and ability to meet deadlines.
• Knowledge of MS Office, financial or spreadsheet experience
• Experience in a fast-paced / start-up environment (beneficial)