Executive Assistant

Your new company My client, a reputable organisation in Leicester, is looking to recruit an Executive Assistant.

Your new role

• Assist and support the directors by carrying out any administrative tasks as and when required, such as travel arrangements, diary management and expense claims.
• Arrange and coordinate internal and external meetings, including lunches as required.
• Attend meetings, when appropriate, recording any notes and actions, providing timely follow-ups and chasing colleagues within the organisation as appropriate.
• Assist with managing key clients including entertaining at hospitality events.
• Collate information provided into packs/presentations that may be required - demonstrating high level presentation skills.
• Book and co-ordinate conference calls and regular meetings; keep relevant email distribution lists up to date; distribute minutes and decks after meetings.
• Help plan and organise special events such as conferences, team away days and social events.
• Assist with recruitment of new hires, partnering with hiring managers and recruitment team
• Assist with the onboarding process of new staff members and conduct exit interviews as required.
• Write up, issue and file HR paperwork as required by the Directors (e.g. contracts, letters etc).
• Update and publish company policies, focusing on The Employee Handbook.
• Manage the Private Health accounts for all of the businesses, developing a close relationship with the Groups account manager.
• Maintain documents on the shared drive and intranet platform.
• Regularly maintain the Master Employee File, ensuring all information is up-to-date.
• Assist with any requirements for office/ warehousing space, manage and implement office moves/renovations as required by the business.
• Project management as required by the Directors.
• Script and create internal communications and external PR statements, when necessary.
• Additional ad-hoc duties as required by the business in line with business objectives and needs.

What you'll need to succeed

• 5+ years of personal/ executive assistant experience.
• Excellent attention to detail.
• Advanced Microsoft PowerPoint skills and an aptitude for creating visuals from data.
• Excellent organisational skills and ability to prioritise effectively.
• Excellent command of written English with copy accuracy.
• Ability to work effectively under pressure and to tight and flexible deadlines.
• Demonstrable experience in a role at this level within a fast-paced and varied environment.
• Excellent IT skills with proven experience with Office (Outlook, PowerPoint, Word, Visio etc).
• Professional and friendly telephone manner.
• Experience in a self-led role where tasks have been successfully navigated with little or no direction.
• Client-facing ability and experience.
• Multi-divisional experience - working across departments and teams to get things done.
• Acting with the highest degree of confidentiality.

What you'll get in return
You will be rewarded with a permanent contract plus other benefits upon successfully passing probation.
The role is office based Monday to Friday 8.30 - 5pm

What you need to do now

If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now.
If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion on your career.

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