Executive Assistant

Executive Assistant

Who We Are

Founded in 1992 and with over 250 employees, Galliard Homes is London's largest privately owned property development and management group overseeing residential, hospitality, mixed-use, and commercial projects across London, the Home Counties, and the Midlands.

Galliard has a £4 billion portfolio of over 6,000 homes and 714,088 square feet of commercial developments under construction.

With an impressive portfolio of award-winning developments, we are proud to be considered as London's leading property developer.

The Position

We are seeking a highly organised and proactive Executive Assistant to provide comprehensive support to our Managing Director of Construction and senior leadership team. The ideal candidate will possess exceptional communication skills, both written and verbal, and demonstrate the ability to manage complex schedules, have keen attention to detail and the ability to handle confidential information with discretion.

This position is based from our Head Office in Loughton, Essex five days per week. The working hours are 08:00am to 16:30pm Monday to Friday.

Duties include but not limited to:

• Manage and maintain executives' schedules, appointments, and travel arrangements.
• Coordinate and organise meetings, including preparation of meeting materials, note-taking, and follow-up actions.
• Handle confidential documents and communications with discretion.
• Assist in the preparation of reports, presentations, and data analysis.
• Serve as a liaison between the executive team and other staff members or external partners.
• Support the management team in project coordination and execution.
• Oversee administrative procedures and processes for the office of the Managing Director.

The Person

The successful applicant will be a highly organised and proactive individual who can effectively manage multiple tasks and prioritise. They will have a proven track record in a similar role, as they will be expected to provide a high-level administrative support to the Managing Director of Construction and senior leadership team.

Essential:

• Proven experience as an executive assistant or in a similar administrative role.
• Excellent organisational, time management, and multitasking abilities.
• Strong communication skills, both written and verbal.
• Proficiency in office software and tools, including Microsoft Office Suite.
• Ability to work independently and as part of a team.
• Discretion and confidentiality are paramount.

Desirable

• Previous experience within the Construction or Property sector.

The Benefits

As a family-owned business, we want everyone to feel at home from day one. In return for commitment, loyalty, and hard work, we offer benefits ranging from:

• 24 days holiday plus bank holidays
• Life assurance
• Private health care
• Matching contribution pension scheme
• Discretionary salary and bonus review
• Employee assistance programme
• Discounted gym memberships
• Discount portal
• Volunteering opportunities
• Sponsorship of professional qualifications and accreditation's