Executive Assistant to the VP of Product

The Company

Quest Search and Selection are proud to partner an Entertainment Provider working in their Retail business. The business creates bespoke retail, general merchandise gifts, toys and memorabilia for their retail and leisure clients!

The Role

The Executive Assistant will be directly reporting to the Vice President of Products. Responsibilities include scheduling, budget tracking, aiding with quotations and orders, as well as recording, and following up on meeting minutes, and coordinating travel arrangements.

Key Responsibilities of this Executive Assistant to the VP of Product:

• Coordinate schedules for the VP of Products & Services, AV Director, and Retail Director.
• Take meeting minutes as required and ensure follow-up actions are completed promptly.
• Coordinate travel bookings and arrangements for the Global Travel team.
• Manage and update departmental budget records, comparing expenditures to planned budgets.
• communicating updates to stakeholders.
• Provide assistance to departments in managing quotation and client order tasks.
• Collaborate with departments and leadership teams to ensure tasks are completed on time & share status updates.

Requirements for this Executive Assistant to the VP of Product:

• Ideally having 1-2 year + experience EA/PA/Administrator/Office Administrator/Coordinator.
• Experience in a client-facing, head office environment .
• Strong communication abilities and well- organised.
• Proficient in Microsoft Office, especially Excel.

Benefits that come along with this Executive Assistant to the VP of Product:

• 25 days holiday plus Bank Holidays
• Pension
• Flexible working hours
• Hybrid working 2-3 days per week in the office.
• Paid parental leave.
• Early finish Friday
• Computer (Mac/Windows)
• Employee Assistance and Wellbeing Program

If this sound like you & you feel you have the right skills and expertise at this level, please apply today quoting the reference no.JO-2208-110353/B

We request that candidates send their CV as a Microsoft Word document where possible.

Quest Search and Selection is acting as an Employment Agency in relation to this vacancy.