Executive Assistant to CEO

Executive Assistant to CEO
Horwich
£35,392 + Benefits

Role Profile

Cast UK are looking to recruit an Executive Assistant for our client, who work in the Pharmaceutical Industry. The business is experiencing an exciting period of growth, and as Executive Assistant to the CEO you will have the ability to influence and grow the role as the business expands.

Key Responsibilities

• Manage & proactively maintain CEO's complex calendar scheduling and email account.
• Act as Secretary to key senior team meetings, including agenda planning; minute taking; and follow up of actions arising.
• Assist in composing and preparing letters, announcements and other documentation, thank you activity and responses to invitations.
• Prioritise conflicting responsibilities and needs, helping the CEO apply their time effectively.
• Liaise on behalf of CEO with senior leadership team, and stakeholders across the business.
• Processing any holiday requests for the CEO's direct reports using HR system and ensure records are reviewed and maintained.
• Meeting and greeting visitors at all levels of seniority and external customers and prepare lunch/refreshments.
• Respond on CEOs behalf, where applicable and if possible
• Self-generate reports and information for CEO.
• Receive and manage requests from the accounts team - assist with invoice queries and checking invoices to be authorised.
• Raising Purchase Orders for approval using internal system (training provided)
• Manage travel and accommodation requirements for CEO and leadership team.
• Manage business receipts and initiate monthly expenses claim form.
• Produce PowerPoint presentations on behalf of CEO.
• Manage and follow up tasks that are allocated to individual team members including members of the leadership team.

Key Skills & Responsibilities

• Proven experience working as an Executive Assistant to C-suite level.
• Absolute confidentiality
• Impeccable verbal & written communication skills, with strong rapport & relationship building skills.
• Highly organised, ability to prioritise effectively.
• Attention to detail/accuracy and strong administrative skills, multi-tasking is essential.
• Energetic and self-reliant with a creative approach to solving problems/clashes of /multiple commitments.
• Full driving licence.
• Excellent IT and keyboard skills, and a familiarity with CRM and M365 platforms.

Want to recruit a similar role?

Cast UK is a leading executive consultancy, providing national recruitment solutions to both clients and candidates. Specialising in, HR, Procurement, Buying, Supply Chain, and Logistics, each member of our specialist team has a professional background specific to their recruiting sector. With this unique insight and knowledge, our consultants are able to place individuals from trainee through to main board. For more information on Cast UK or to discuss how we can find talent for your business then please visit www.castuk.com