Executive Assistant - Real Estate

The Firm
Our client, a Top 30, International law firm are seeking an Executive Assistant to support their Real Estate team within their London office.

The Opportunity
The successful candidate will need to be a proactive and highly competent Executive Assistant who thrives working in a pressurised and fast-paced environment. You will be supporting Fee Earners whilst providing professional, client-focused support, and building effective relationships. Duties to include:

• Managing, controlling and fully understanding the Fee Earners diary
• Liaising regularly with Fee Earners to identify work commitments and prioritising workloads
• Managing travel arrangements (arranging visas, booking travel and accommodation, arranging currency, preparing itineraries)
• Arranging the photocopying, printing, scanning, organising post and couriers
• Drafting correspondence, engagement letters, documents, agendas, presentations and spreadsheets
• Supporting Fee Earners in marketing activities including research and obtaining client information and data, as well as involvement in preparation of pitches and presentations
• Handling complex compliance and billing matters
• Ensuring expenses, receipts and contact reports are completed, uploaded and filed
• Undertaking client audits and preparing draft documentation
• Delegating document production and dictation transcription to appropriate resource, providing appropriate timeframes for work and checking returned work
• Mentoring and coaching junior members of the team
• Identifying areas for continuous improvement and implementing solutions

This Executive Assistant opportunity, is full time, permanent role, working Monday - Friday, 9:30am -5:30pm

Requirements

• Previous Legal PA/EA experience supporting a Real Estate team
• Advanced Microsoft Office skills

Vacancy highlights

• Hybrid working (3 days based in the office and 2 days working from home)
• Excellent benefits package

To be considered for this opportunity please contact Birchrose Associates for a confidential discussion.

Birchrose Associates, trading name of Huntress Search Ltd, acts as a Recruitment Agency in relation to all Permanent roles and as a Recruitment Business in relation to all Temporary roles.

We practice a diverse and inclusive recruitment process that ensures equal opportunity for all we work with, irrespective of race, sexual orientation, mental or physical disability, age or gender. As an organisation, we encourage applications from all backgrounds and will ensure measures are met when required, to allow a fair process throughout.

PLEASE NOTE: We can only consider applications from candidates who have the right to work in the UK.