Executive Assistant & Office Manager

A Global Investment Bank are looking for a permanent Executive Assistant / Office Manager for their Central London office. This role is vital for office operations, requiring strong previous expereince in a similar EA or Office Manager role. This role will involve supporting senior stakeeholders, based in Central London with four days per week in the office.

Working for a Global Investment Bank as an Office Manager / EA you will be responsible for the Senior stakeholders within the business ensuring smooth and efficient running of operations and processes. You will be the first point of contact for the business so previous experience in a similar role is essential.

This role is 4 days a week in the office

Responsibilities:

Executive Assistant Support:

• Provide comprehensive administrative support to our London-based senior stakeholders and teams, including calendar management, call arrangement, travel coordination, phone support, and expense handling.
• International travel coordination and visa's including agenda and itinerary planning.
• Act as a liaison between senior staff and internal/external stakeholders.
• Coordinate meetings, calls, and prepare various documents and reports.
• Processing expeneses for the senior team.

Office Coordination:

• Supervise day-to-day office operations to ensure a clean, organized workspace.
• Welcome visitors, manage supplies, and organize pantry items.
• Handle catering for client meetings and manage office inventory.
• Implement office policies and address staff inquiries.
• Act as fire marshal for the London office and liaise with the building company on the same.

Communication and Collaboration:

• Communicate effectively with team members and external contacts.
• Coordinate with departments for project completion.
• Manage incoming calls, emails, and other communications.

Project Assistance:

• Support special projects and initiatives as directed.
• Coordinate project timelines and deliverables.

Qualifications:

• Proven experience as an Executive Assistant or Office Manager within an corporate industry.
• Familiarity with project management principles preferred.
• High integrity and dependability.
• Ability to work independently and collaboratively.
• Flexibility and adaptability to changing priorities.

Benefits:

• Competitive salary + benefits
• Hybrid working 4 days in the office and 1 from home

This is an excellent opportunity for an EA/ Office Manager to join a Global Investment Banking firm, who are looking for a permanent person to join their established team.

Robert Walters Operations Limited is an employment business and employment agency and welcomes applications from all candidates