Executive Assistant - Chief Executive & Chair

Executive Assistant - Chief Executive & Chair

Salary: £34,253 to £40,298 (dependent on experience)
Contract type: Permanent
Hours: Full Time
Additional information: This role, whilst 37 hours per week, will require flexible working across all 7 days of the week; it is expected there will be a degree of weekend and evening work.
Location: Poole, Dorset, England
Location description: There is the opportunity for hybrid working between home and the office in Poole, with a requirement to work in the office 2-3 days per week , and sometimes more depending on requirements of the role in that particular week
Interview location: Poole
Interview date: Tuesday 21 May 2024
Closing Date: 14-05-2024
Reference: 17377

Are you interested in the bigger picture? Do you want an insight into strategic development at Executive Team and Trustee level? Keen to raise your profile? Are you looking to develop the breadth of your skills and knowledge and are you the kind of person prepared to rise to a challenge and really make a difference?

Your Role

This is a challenging but rewarding role providing executive assistant support to the Chair, Chief Executive and Senior Manager - Chief Executive’s Office.

The Chief Executive’s Office provides essential, high-level support to the Chair, Chief Executive and Executive Team to ensure they can carry out their roles effectively for the benefit of staff, volunteers, donors and supporters. Working with these individuals and groups, the Chief Executive’s Office drives the strategic delivery of the RNLI’s Six Outcomes and Objectives outlined in Our Watch and oversees the Chair and Chief Executive’s engagement with internal and external stakeholders to deliver our purpose.

This is an exciting time to join the Chief Executive’s Office as the RNLI welcomes a new Chief Executive from 26 June.

The successful candidate will:

- Oversee the day-to day running of the Chief Executive’s Office, undertaking the management and co-ordination of administrative requirements for the Chair and Chief Executive and providing support to the Senior Manager - Chief Executive’s Office.
- Work alongside the Director Executive Assistants as to ensure open and effective communication and seamless support across the Executive Team.
- Be confident in decision making, co-ordinating and sometimes leading with delegated authority on projects and significant pieces of work. You will be part of a broad range of strategic focused meetings making sure that they are all delivered as required, escalating issues and actions as required.
- Be able to hit the ground running with proven experience in a similar role.

About You

We are looking for an individual keen to develop, with outstanding written and oral communication skills and a commitment to delivering first-class service, as you will be working within a pressurised and fast-moving environment.

Our ideal candidate will have:

- Credibility and the confidence to act as an ambassador and to represent the Chair and Chief Executive both internally and externally.
- Outstanding written and oral communication skills are critical, as this role will involve the co-ordination and drafting of first-time right communications on behalf of the Chair and Chief Executive, such as reports, letters, emails, press releases, speech scripts and recognition.
- Developing influencing and negotiating skills, as you will be liaising externally with senior representatives, and internally, working closely with Senior Management Teams, the Executive Team, Trustees and Council members, staff and volunteers.

This role, whilst 37 hours per week, will require flexible working across all 7 days of the week; it is expected there will be a degree of weekend and evening work.

There is the opportunity for hybrid working between home and the office in Poole, with a requirement to work in the office 2-3 days per week, and sometimes more depending on requirements of the role in that particular week.

Interviews are being held on Tuesday 21st May at our Poole Support Centre.

If you have any questions, or would like any further information on this opportunity, please contact our recruitment team.

Safeguarding

The RNLI is committed to safeguarding; ensuring the welfare of children, young people and adults at risk. We expect all employees and volunteers to share this commitment and have a zero tolerance approach to proven incidents of bullying, abuse, harassment or exploitation. The suitability of all prospective employees and volunteers will be assessed during the recruitment process in line with this commitment. This will include relevant criminal record checks being carried out dependent on the eligibility of the role. (England & Wales; DBS check, Scotland; Disclosure Scotland PVG, Northern Ireland; Access NI, Republic of Ireland; Garda Vetting; International, International Child Protection Certificate process).

Diversity at the RNLI

Our staff and volunteers have been saving lives at sea without prejudice for nearly 200 years. We respect and value diversity of background, skills and perspectives within our teams, and consider it essential to help us deliver a world-class lifesaving service. We are an inclusive organisation and welcome applications from everyone. In addition to having the skills needed for the role, we also look for applicants who share our commitment to living our RNLI values (trustworthy, courageous, selfless, and dependable), and helping us work towards Our Vision: To save Every One.