Events Programme Assistant. Pensions Trade Association.

Excellent opportunity for an Events Programme Assistant to join the Pensions Trade Association established in 1923, with a mission to help everyone achieve a better income in retirement.

Do you have strong administration skills?
Do you love speaking with and building relationships with key stakeholders?
Do you have excellent MS Office skills?

If yes, we’d love to talk…

Role Info:

Events Programme Assistant
Hybrid Working / London, EC3R HQ
£25,000 - £30,000 Plus Benefits

Values: We aim to help everyone achieve a better income in retirement
Company: Not-For-Profit Pensions Trade Association

Your Skills: Administration, Team Administration, Excellent Organisation and Prioritisation, Communication Skills, MS Office

About Us:

We work to get more people and money into retirement savings, to get more value out of those savings and to build the confidence and understanding of savers.

We represent:

+ Over 1,300 pension schemes with 30 million savers. These include defined benefit, defined contribution, master trusts and local government funds.
+ £1.3 trillion in assets
+ Some 400 businesses which provide essential services and advice to UK pension providers.

We bring together the industry and other parties to raise standards, share best practice and support our members. We work collaboratively with members, government, parliament, regulators and other stakeholders to help build sustainable policies and regulation which deliver a better income in retirement.

The Events Programme Assistant Role:

Reporting to the Events Programme and Technical Manager, you will provide administrative support for event programmes.

As Events Programme Assistant, you will use your strong administrative skills to manage the delivery of speaker logistics across all events. This will include responsibilities such as scheduling briefing meetings, circulating briefing notes, coordinating speaker profiles and other admin tasks required to support the organisation and logistics of events.

Key Responsibilities:

+ Maintain speaker and programme information on relevant documents and file collateral such as bios, photos, social media links, etc
+ Support the Events Programme and Technical Manager with the programme development process, i.e. scheduling meetings, liaising with colleagues, taking meeting notes and circulating, reminding and chasing in programme information/actions in a timely manner
+ Work closely with Events Content Creator to ensure the seamless handover of programme session details and speaker/chair information
+ Build and maintain good relationships with 'regular’ speakers/chairs, i.e. Board and Committee members
+ Maintain an up-to-date website regarding event programmes
+ Input and update the conference app with programme information
+ Assist Events Programme & Technical Manager to manage a speaker bank
+ Support the technical delivery of events, as requested by the Events Programme & Technical Manager

About you:

+ Experience of having previously provided administrative support to a team
+ MS Office, Outlook, Word, Excel and PowerPoint
+ Effective organisational and prioritisation skills - ability to be proactive, multi-task and meet deadlines
+ Accuracy and a keen eye for detail
+ Excellent communication skills with professional telephone manner
+ Flexible, hardworking, reliable and a keen team player who is also able to work independently and works well under pressure
+ High personal standards
+ Open, honest, friendly and personable

Desirable Experience:

+ Experience of working in events
+ Experience of working with CRM database systems
+ Experience of using Zoom or Microsoft Teams
+ Experience of using Adobe Creative Cloud, i.e. Acrobat or Photoshop

Interested? Apply here for a fast-track path to the Hiring Team

Application notice... We take your privacy seriously. When you apply, we shall process your details and pass your application to our client for review for this vacancy only. As you might expect we may contact you by email, text or telephone. Your data is processed on the basis of our legitimate interests in fulfilling the recruitment process. Please refer to our Data Privacy Policy & Notice on our website for further details.

If you have any pre-application questions please contact us first quoting the job title & ref. Good luck, Team RR.