Event Venue Sourcing Manager

Event Venue Sourcing Manager

Leatherhead

An exciting opportunity to join a well-established and successful digital, creative corporate events agency, who help to solve complex brand, communication, engagement, and logistical challenges for world leading organisations.

Within this role you will support the event management team to meet and excel the clients’ objectives for their conferences and meetings.

Tasks

• On receipt of RFP and/or briefing from Account Management team prepare and send out detailed proposal brief to suitable hotel groups booking desks, direct to hotels/venues or where appropriate via DMC’s.
• Use Cvent to complete the above process, there may be specialist searches that require direct contact.
• Critique venue offers, challenging any points that might not meet with the brief or company standards.
• Excellent venue knowledge - maintained by visiting venues educational and familiarization trips.
• Understanding the best destinations for flight access/price/transfer times/quality of hotels etc.
• Confidently advise and share knowledge/expertise with Account Management Team and on occasions on client calls/meetings.
• Build library of content/ destination knowledge for internal training and external PR/ thought leadership.
• Negotiate rates or ask for added value items from hotels/venues.
• Negotiate workable/reasonable option dates with suppliers.
• Communicate and maintain timelines and priorities for every proposal.
• Budget management of venue/ DMC costs at proposal stage. Able to use Excel proficiently and complete in different currencies using the correct currency rates.
• Follow through status of proposal with Account Management team until business is sold (contracts raised) or postponed/lost.
• Ensure the relevant handover documents/contracts have been signed off by the Account Management team, for them to use in their briefing to Operations team.
• Run regular reports on status, conversion, financials of venue sourcing requests supported by Associate Director for analysis.
• Review and ensure currency exchange is managed in line with financial updates and checked.
• Co-ordinate supplier meetings within the office and at other locations as appropriate
• Ensure relevant team members are invited to supplier visits or "lunch and learns"
• Manage Cvent contract on a yearly basis with support from Associate Director
• Maintain the supplier database and CventNSO list is up to date with contact details and company
• Keep up to date on all new openings/new destinations for conferences/Incentives
• Attend Fam Trips and events to ensure knowledge on new openings etc
• Post event surveys are completed, and any feedback relayed to supplier network with suggestions for improvement - supported by operations team and Associate Director.

We are looking to speak with dynamic and enthusiastic candidates who have worked within a similar role within an events agency.

Salary Package

• £34,000 - £38,000
• 25 days holiday per year plus bank holidays
• Discretional Annual Profit Related Bonus
• Health Insurance
• BUPA Wellbeing App & annual health check
• Wellbeing day
• Pension 4% contribution
• Commission for all New Client Business introduced (5% paid for the first year of business - full details available)
• Flexible Working (Business needs will always prevail however, we are seeking for candidates to work in the office 3 days per week - full details during interview).

Unfortunately, due to the high number of applications PrinceWood Recruitment receive, we are only able to contact shortlisted candidates. Thank you for taking the time to apply.