Engineering Coordinator / Work Planner & Engineer Scheduler

Team Administrator & Coordinator / Work Planner & Schedulerwith strong communication, organisational and administrative skills and the ability to multi-task and meet deadlines within a busy environment is required for a fast growing and innovative Engineering and Fabrication company based in Rochester, Kent.

As a successful candidate you must have previous experience coordinating, booking / scheduling and planning work schedules. Ideally this experience will be gained from working within an Engineering / Maintenance / Facilities / Construction or similar industry.

SALARY: £25,000 - £30,000 per annum

LOCATION: Rochester, Kent (100% Office Based)

JOB TYPE: Full-Time, Permanent

WORKING HOURS: 8:30am to 4:30pm

JOB OVERVIEW

We have a fantastic new job opportunity for a Team Administrator & Coordinator / Work Planner & Schedulerwith strong communication, organisational and administrative skills and the ability to multi-task and meet deadlines within a busy environment.

Working as a Team Administrator & Coordinator / Work Planner & Scheduler you will join a company that pride themselves on being a family feel business with a great work life balance culture. As a successful candidate you will join the company’s existing Administration and Work Planning Team who support Project Supervisors and clients with the coordination of the Engineering Team.

As the Team Administrator & Coordinator / Work Planner & Scheduler you will support commercial clients with maintenance and reactive repairs across a radius, ensuring work orders are scheduled and allocated to operatives through the booking system.

APPLY TODAY

If this job looks like your ideal position, then please send in your CV as soon as possible for our Recruitment Team to review.

DUTIES

Your role as an Team Administrator & Coordinator / Work Planner & Schedulerwill include:

• Booking all repairs / appointments before arranging appropriate resource

• Planning and scheduling works for operatives as well as daily emergency and reactive work

• Liaising with engineers, subcontractors, customers to ensure that they have all relevant information to carry out repairs

• Data input / raising works on Joblogic

• Preparing and maintaining operational reports, sending these out to clients to meet deadlines

• Checking all portals throughout the day, ensure jobs are not missed and keeping to SLAs

• Updating Engineers appointment calendar - liaise any discrepancies to HR

• Handling all engineers’ timesheets, first line before payroll. Ensuring they are processed within deadlines and have correct information

• Dealing with enquiries

• Letter formatting to prompt urgency or works in need of scheduling

• Communicating effectively with management and colleagues to aid smooth running between office and engineers

• Meeting KPIs

• Following GDPR Guidelines and protecting personal data

• Answering inbound and outbound calls and dealing with enquiries

CANDIDATE REQUIREMENTS

• Previous experience in a similar role and within a similar industry such as Engineering / Maintenance / Facilities / Construction etc., where you are liaising with Engineers / Trades People and scheduling their daily jobs

• Ability to manage multiple tasks simultaneously

• Strong communication skills, both written and verbal

• Ability to work independently and as part of a team

• Ability to work in a fast-paced environment with multiple priorities and deadlines

• Confidence with working in a team or alone

HOW TO APPLY

To be considered for this job vacancy, please submit your CV to our Recruitment Team who will review your details. CV’s of Job Applicants meeting this requirement will be submitted to our Client for consideration. By submitting your job application to us you are hereby giving us your express consent to submit your details to our Client for this purpose.

JOB REF: AWDO-P12118

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