EA

We have an exciting opportunity for an Executive Assistant to join a company in Manchester and become an integral part of the Director's office.

Are you an agile and proactive multitasker who thrives in a busy and vibrant environment?

Do you take pride in keeping things running smoothly?

Are you looking for a demanding and rewarding role, and being a valued member of a team who are committed to scientific excellence and accelerating progress for cancer patients?

As the Executive Assistant to the Director, you'll be at the heart of the Centre's operations, ensuring the efficient day-to-day running of the Director's Office as well as supporting the Centre's wider administrative operations.

Your duties will be varied, ranging from managing the Director's dynamic diary and inbox

DUTIES AND RESPONSIBILITIES

* Providing full administrative support

* Managing the Director's diary, including the arrangement of appointments, meetings and functions to maximise the Director's time efficiency.

o Monitoring and managing the Director's inbox, ensuring emails are flagged and appropriately dealt with and prioritised. Processing replies on own initiative or from dictation or notes as required.

o Assuring discreet handling of all business.

o End to end management of meetings - coordinating availability, booking meeting rooms, producing documentation, setting up audio-visual systems, tele/video conferencing facilities, greeting attendees, arranging refreshments as required.

o Checking deadlines on incoming requests and upcoming tasks and ensuring sufficient time is allocated in the Director's diary to ensure deadlines are not missed; where possible putting preliminary work in play to assist the Director.

o Booking of travel, accommodation, transport and parking and prepare detailed trip itineraries.

o Prompt and accurate processing of expense claims including reconciliation of the Director's credit card.

o Acting as a point of contact for the Director which may include: dealing with internal and external enquiries; forwarding enquiries to relevant person or department; screening the Director from unnecessary interruptions whenever possible.

o Ensuring an efficient flow of communications and information and being aware of current matters within the Centre and beyond.

o Accurate production of documents, including e-mails, general correspondence, memos and papers/ presentations as required.

o Keeping documents and files up to date and regularly updated including Director's CV,

o Taking responsibility for all administrative tasks on behalf of the Director.

Adecco acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. The Adecco Group UK & Ireland is an Equal Opportunities Employer.

By applying for this role your details will be submitted to Adecco. Our Candidate Privacy Information Statement explaining how we will use your information is available on our website.