Document Production Specialist - 5pm - 1am

The Vacancy

We have an exciting opportunity for an experienced Document Production Specialists to join the firm's highly regarded Document Production Team, which forms part of Legal Support Services.

Fieldfisher's Document Production Team provides support to all legal and non-legal departments and practice areas.

We are seeking an experienced Legal Document Specialist who has strong IT, communication and time management skills with solid experience of using Microsoft Office packages including Excel, Word and PowerPoint.

This is a remote working role however, there may be the occasional requirement to attend the Fieldfisher offices in accordance with business needs.

Please note that this is a night time shift, covering the working hours of, 5:00pm to 1:00am, Monday to Friday.

Inclusiveness and Diversity

At Fieldfisher, led by the social model of disability, we are working towards removing accessibility barriers and maximising disability and neurodiversity inclusion in our recruitment processes.

Should you have any accessibility requirements, please contact a member of Fieldfisher's Recruitment Team who will work with you to implement suitable adjustments at any stage of the recruitment process. All conversations are treated in the strictest of confidence and we would appreciate your feedback to ensure we can provide an accessible and enjoyable recruitment process.

A bit about the role

• To answer and respond to all incoming requests in a prompt and effective manner
• Create and amend documents from handwritten mark-ups accurately and in a timely fashion
• Create documents and correspondence using digital dictation
• Create tables, flowcharts and presentations to a high standard, offering advice when necessary
• Proofread all work to ensure accuracy, correct layout etc
• Advanced use of track changes and comparison software such as DeltaView
• Strip and reformat documents
• Troubleshoot problem documents using extensive knowledge to find solutions
• Ensure house style is adhered to and promoted on all FFW documents
• Ensure all documents that come through the department are correctly formatted and stable
• Raise awareness to the Head of Secretarial Services when documents, previously worked on at business unit level, have formatting issues to assist the firm in enhancing training programmes
• Scanning and document conversion

A bit about you

Technical Skills

• Advanced Word/Office skills are essential for this role as is the ability to produce, format and work with complex and lengthy documents and agreements
• MOS Word and PowerPoint desirable, but successful candidate would be expected to achieve this standard following training
• Fast accurate typing skills (minimum 70 wpm)
• Intermediate Excel skills

Skills/Experience

• Proven experience within a document production unit in a law firm is desirable for this role, although training will be provided to successful internal candidates

Personal Attributes

• Excellent customer service skills
• Ability to work in a pressurised environment
• Critical eye for detail
• Flexible
• Pro-active, 'can do’ attitude; positive and resilient
• Strong communication skills
• Friendly and approachable
• Comfortable working with people of all levels of seniority

Culture & personal development

We’re a firm with real entrepreneurial drive and we don’t believe in squashing people’s individuality. We want you to use your unique talents and experiences to help the firm grow. You can only do that by being yourself. And working closely and collaboratively with people throughout the firm. That’s why we foster a culture that encourages you to be yourself.

We’ll give you bespoke support to develop your own career. Whether that’s through allowing you to "access all areas" across the firm, funding you through training for professional development qualifications, or making sure you have a structured career plan, we’ll make sure your talents are being nurtured.

How to apply

Enter your email address on the job advert and press the 'apply now' button to submit your CV and to start your application.

Please note that we recruit on a rolling basis, meaning that your application will most likely be reviewed before the application deadline. We will continue to accept applications until we have successfully filled the role.

The Firm

Fieldfisher is Times Top 20 Law Firm, a highly commended firm in the European Financial Times Innovative Lawyers rankings and is repeatedly nominated for awards in areas including dispute resolution, M&A and IP. Many of our lawyers are recognised by legal directories as leading professionals in their areas of specialism and we are top two-ranked in a number of our key practice areas.

Our network spans over 1,800 people across 26 international offices in 12 countries.

We operate across our offices in Amsterdam, Barcelona, Beijing, Belfast (2), Berlin, Birmingham, Bologna, Brussels, Dublin, Düsseldorf, Frankfurt, Guangzhou, Hamburg, London, Luxembourg, Madrid, Manchester, Milan, Munich, Paris, Rome, Shanghai, Turin, Venice, Vienna and Silicon Valley.

Fieldfisher aims to ensure equality of opportunity and we are actively working towards improving the diversity of our staff. All applications will only be considered on merit and the applicant's suitability to meet the requirements of the role.