Conveyancing Assistant

My client are seeking a dedicated and detail-orientated Conveyancing Assistant to join their team. The role will be office-based Monday to Friday (9am to 5pm with 1 hour for lunch) and includes on-site parking and 25 days holiday per annum plus bank holidays (and closed at Christmas).

As a Conveyancing Assistant, you will play a crucial role in supporting their conveyancing department, ensuring smooth property transactions for their clients. 

File Management:

• Incoming post and attendance notes allocating them to fee earners 
• Opening new files and inputting instructions into Case Management system.
• Producing relevant letters and documents related to conveyancing matters

Client Communication:

• Handling telephone inquiries and providing assistance or taking messages and passing on.

• Responding to client queries promptly and professionally.

• Assisting the Estate Conveyancer in providing weekly and monthly reports.

Legal Support:

• Assisting with securitisation matters.
• Advising on mortgagee exclusion clauses.
• Drafting and agreeing amendments (e.g., Section 106 Agreements).
• Managing an administrative workload under the guidance of a fee earner.

Compliance and Documentation:

• Ensuring compliance with CQS (Conveyancing Quality Scheme) requirements.

• Requesting Redemption Statements.

• Preparing contracts, leases and other legal documents.

• Exchanging contracts and completing SDLTs (Stamp Duty Land Tax).

Social Media Promotion:

• Taking an active part in promoting the firm through social media channels (e.g., Twitter, LinkedIn, and Facebook).

Client Service:

• Providing excellent service to clients throughout the conveyancing process.
• Familiarity with Land Registry titles.

• Previous experience within residential conveyancing.
• Confidence, ambition, and a proactive attitude.
• Familiarity with case management systems.
• Strong communication skills (both written and verbal).
• Knowledge of conveyancing procedures.
• Ability to stay positive and polite under pressure.