Compliance Officer

Are you a Compliance Officer or Administrator working in the compliance or health and safety side of the business.

Do you have a keen eye for detail and the ability to keep on top of documentation and processes to ensure compliance and health and safety are adhered to daily

As Compliance Officer / Administrator you will be responsible for overseeing directly employed engineers and specialist sub-contractor that are dealing with Planned Preventative Maintenance (PPM) and PPM remedial works documentation to ensure that mechanical and electrical statutory compliance is maintained in line with the requirements of the TFM Contract Estates and Building Services specification.

Key Accountabilities

Planned Preventative Maintenance - Statutory Compliance

1.Have a compressive technical understanding of statutory compliance in commercial properties

2.To ensure that the annual PPM Plan is delivered to the required asset inspection and maintenance date(s)

3.Ensure that PPM service sheets and certification are received as quickly as possible following the service due date and are completed to an acceptable standard

4.Ensure that PPM documentation received is checked, date stamped and signed to identify any issues which give rise to the need for Remedial Works Arising

5.Upload documents to Concerto by PPM job docket reference with flag identifying that Remedial Works Arising have been identified

6.Obtain pricing for Remedial Works Arising and obtain cost approval from Client for any that are outside or above the contract £500 Comprehensive Maintenance Threshold (CMT).

7.Once approved, schedule PPM Remedial Works Arising in Concerto and update the PPM job docket record

8.Manage PPM Remedial Works Arising to ensure that they are prioritised based on risk and urgency and that all works are completed and closed in Concerto in a timely manner.

Concerto CAFM System

1.Learn and have a comprehensive understanding of the Clients Concerto CAFM system

2.Ensure that Concerto Scheduled PPM task records are statutory compliant current at all times

3.Provide support for the statutory compliance / planned maintenance activities of the business if required

4.Oversee the financial administration for the works to ensure management of the P&L for each contracted account.

5.Oversea measurements of works as per the various terms of each contract

6.Reconcile, and provide monthly financial applications if required to each customer

7.Manage WIP & avoid Financial penalties

Operational

1.Assists the HFM Contract Manager in the monitoring of directly employed engineer performance.

2.Assists the HFM Contract Manager in the monitoring of sub- contractor performance

3.Oversee and escalate any operational contract risk to the HFM Contract Manager

4.Provide management information and positively participate in and contribute to internal and Client Scheduled PPM performance review meetings.

5.Works closely with the contract Help Desk team

Technical Knowledge / Experience

ESSENTIAL

Technical trade qualification and/or comprehensive understanding of statutory compliance and PPM in commercial property

Commercially astute

Knowledge of measuring works from design and management of costs against revenue of project awarded.

Qualifications / Person Specification

Excellent IT competency including data manipulation and presentation

A quick learner

Meticulous attention to detail - verbal and written

Excellent customer interface skills, excellent telephone and communication skills

Very well organised, able to prioritise and proactively manage workload to ensure that records management remains up to date and current

Commercially and contractually aware of performance penalties

Able to quickly identify risk and escalate accordingly

Flexible and able to work under pressure and to strict deadlines

For further information on the role and the company you would be working for please APPLY NOW