Company Secretary, Europe - Fixed Term Contract

Company Secretary, Europe - Fixed Term Contract 7/8 months | Insurance | Gibraltar | Market Rate Salary Package based on 4 Days PW

SRG is hiring! ACompany Secretary covering the Europe Operations for our Insurance client with a base in Gibraltar. As the Company Secretary you will provide high quality company secretarial services to the group ensuring that board materials are delivered within agreed deadlines and without errors. Our clients' European entities must be compliant with key regulations and legislation, and filings accurate and on time. Delivery of accurate and timely minutes is key plus successfully navigating and understanding complex regulatory landscapes. You will be working with professional bodies, including regulatory, external law firms and lawyers, brokerage firms, banks, auditors and other service providers.

What's on offer to you?

• 4 working days per week
• Hybrid working
• Multi jurisdiction exposure, including Gibraltar and Malta

What You Will Be Doing

• Act as Company Secretary to the European subsidiary Boards, and their committees.
• Be responsible for the complete management of quality corporate administrative services to all European entities.
• Maintain the Combined Registers and Minute books for each company.
• Ensure proper custody and use of the Company Seal and Seal Register of the company and its subsidiaries.
• Respond to requests for changes to the constitutional documents for each company. Notify relevant registrars and regulatory authorities accordingly.
• Arrange for the certification of each company's constitutional documents and minutes as required.
• Ensure the corporate records of each company are current, the company is in good standing and changes to the regulatory and administrative status of each company are maintained on a current basis.
• Ensure that annual company, business, filing and license fees payable in accordance with the relevant legislation are collected and remitted to the regulatory authorities on a timely basis.
• Convene Board and Shareholders meetings for each company. Prepare and circulate all explanatory materials required within agreed timelines. Ensure that related proxies are current and that there will be a quorum at such meetings.
• Record Board and Shareholder meeting minutes and draft and circulate such minutes to the appropriate parties within agree timescales (usually 2-3 weeks).
• Assist with the opening and maintenance of bank accounts for each company and the execution of related documentation required by the bank.
• Maintain banking and investment mandates.
• Review and update applicable European entity level governance policies and procedures to align with Group polices.
• Provide vital administrative support to the Co-sec function.

What You Will Need to Succeed in This Role

• Relevant University Degree, at least 3 years' corporate administration experience.
• Membership in the Chartered Governance Institute (CGI) or Administrators Chartered Governance Institute (e.g., ACIS or FCIS) or Chartered Institute of Legal Executives.
• Experience drafting high quality and succinct minutes of meetings.
• A working knowledge of the Gibraltar and Malta Companies Acts, and statutory regulations relating to the administration of companies in Europe.
• Proficient in the use of the Microsoft Office suite of applications, specifically MS Word.
• Ability to exercise discretion when dealing with confidential information.
• Excellent written and oral communication skills.

Keywords: Company Secretary | Gibraltar | CGI/ACIS | Minutes | Registers | Malta