Buyer’s Administration Assistant

JOB PURPOSE:To provide essential administrative support to the buying team to ensure the smooth day to day running of thebuying cycle for New Collection Jewellery, ensuring clear and accurate communication both internally withother departments and externally with our suppliers.

KEY RESPONSIBILITIES:• Managing Purchase Orders from creation to delivery, in line with the departments critical path.• Setting up and maintaining the product Delivery Schedule.• Maintaining strong working relationships with suppliers, ensuring clear and consistent communication.• Ensuring all suppliers have their products tested quarterly in line with Jewellery Reach Regulations.• Filing all Jewellery test certificates.• Ensuring the relevant warehouse teams are aware of intake priorities and that supplier deliveries aretimely and accurate.• Checking of all invoices and responsibility for the input of accurate cost and selling prices onto thedelivery schedule, updating, and changing where necessary.• Flagging any price discrepancies to the Buyer and Assistant Buyer, ensuring margin targets are achieved.• Managing all samples (buying and photographic) within the business – including their return to supplierswhere appropriate.• Maintaining all Buying Presentation Folders and keeping them up to date with prices, supplier codes andestimated weights.•Work with the AB to prepare samples for sign off meetings.• Participating and helping in the compiling of competitive shopping reports.

ESSENTIAL REQUIREMENTS:• Previous retail experience• Excellent PC skills (Excel and Word)• Excellent attention to detail and highly organised• Strong interpersonal and communication skills• Self-motivated• Commercial instinct/awareness• A collaborative team-player

WE CELEBRATE YOU!

We believe it’s the uniqueness of our people which sets us apart. We celebrate that our teams are made up of colleagues from all cultures, backgrounds and walks of life. We welcome diverse experiences. We have an open mind to everything we do and value people who think differently and embrace change.

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